Anonymous assessment workflow
Wholly online summative anonymous assessment submission, with feedback delivered digitally to students using e:vision, is supported by the ELDT. This process is usually adopted at departmental level as there are implications for administrative staff, markers, assignment setters and students. The setting up of submission points is usually handled by assessment administrators and not lecturers. Consult with your programme administrative staff to find out how anonymous summative assessment is handled in your department.
A complete overview of anonymous online assignment submission for file-based submissions is available in our Key Areas section:
Anonymous assignment tool
Submission of summative work that should be marked anonymously based on exam numbers can only be submitted using the Anonymous Assignment Tool in Yorkshare. This tool replaces the file name with the students’ exam number. Therefore it is important that students do not put their name anywhere on their submitted file and instructions for use of this tool adhere to recommended guidance.
Whilst submission of work is possible using this tool, additional workflows with regards distribution of work, marking and delivering feedback to students takes place outside of Yorkshare. This guidance is aimed at departmental managers and administrative staff:
Summative assessment spaces
Similar to the advice for formative assessments, you will want to make it as clear as possible for students to submit summative assessments. Some departments will embed a dedicated space for assessments into the module site. This provides a way to contextualise assignments with module learning objectives, connections between formative and summative assessment and opportunities for support.
The screenshot above shows how a module site assessment area includes:
- Introduction to the assessment, including breakdown of the different assignment tasks for the module and their weighting to the module mark.
- Link to a single page showing all deadlines for the programme.
- Submission points, here called drop boxes, and processes for submitting work.
- Expectations for support and how feedback will be provided.
- Complete details of the assignment task.
- A discussion board for assessment-related questions.
Alternatively, you may wish to have one link on the module site left menu for the assessment task and a separate link for the assessment submission point.
Considerations for academic staff
Some of the key considerations for academic staff are:
- Choice of submission format and guidance to students may affect marking (see note on formats below).
- Student submissions and feedback files can be no more than 30MB in size.
- Ensure that assignment submission point clearly states assessment details to students, including deadline and file restrictions.
- Decisions of what form feedback will take. Using the Anonymous Assignment Tool you can provide:
- Feedback sheets (blank or based on template)
- Annotated student work
- If providing feedback through feedback sheet based on a template, this should be developed with spaces for dynamically generated content (exam numbers) and provided to assessment manager in advance of the deadline.
- If providing feedback through annotated student work then consider requiring students to include a feedback coversheet (based on a feedback template) as part of their submission to allow inclusion of overview feedback within the document. Alternatively, you can allow feedback to be added separately in a feedback form.
- If providing feedback through annotated student work then consider which file types markers will be able to edit, and communicate acceptable file types to assessment manager prior to release of assignment submission point to students.
- It is essential that file names of any type of feedback are not altered in any way once generated by the VLE.
- Discuss local arrangements for hand off and return of feedback with programme administration.
Student submission formats
The Anonymous Assignment tool can accept a range of submission formats, however it is worth being aware of some of the problems that can occur if students submit work in a format that can then not be accessed by the marker. Where tables, charts and other layouts are included, the students should submit in PDF format to avoid any conflict from using different versions of Word or an alternative document creation program. The following document explains how submission types can affect the marking process:
- Assignment Type and Recommended Formats [Google Doc]
Anonymous assignment workflow
The following infographic presents the workflow detailed further in the Key Areas: E-Assignment part of the ELDT website, with specific reference to the role of academic staff. Decisions made early on in the workflow will have implications for processes later. Click the image to view the resource.
Text version of Anonymous Assignment Assessment Workflow:
- Specifying assessment: Designing the assessment task, format of submission, method for marking and feedback.
- Setting: Provision of guidance to students on assignment task.
- Supporting: Structured means for supporting completion of assignment task.
- Submitting: Direct students to technical and administrative support.
- Harvesting the work: Receive work and feedback templates from programme administration, based upon initial specification for how to mark and how feedback will be issued to students.
- Marking and feedback: Marking processes, including liaison with second markers or moderators. Running work through Turnitin, if required.
- Returning marks and feedback: Returning work to programme administration in a format that can be sent to students.
- Reflecting and evaluation: Discussing with students their feedback. Development of the assessment tasks.