6.3.1 Formative work – file submission

File submission

Key Concept: Digital submission allows for faster workflows, meaning students can use feedback sooner.

There are three ways students can submit files as part of a formative assessment task. You will need to choose the submission approach that best aligns with the formative work activity and the type of feedback that will be of most use to the student.

It is not recommended that you accept work by email as there is no audit trail and it can be difficult to manage large groups.

Written assessment and file submission

The Yorkshare Standard Assignment Tool is the easiest way for students to submit any file format for formative assessment. This means students can submit zip files of project work for the marker to download, or, more commonly students can submit Word documents and PDF files which can then be marked directly in the Yorkshare VLE.

Files can also be attached to collaborative tools such as the Yorkshare Blog or Yorkshare Journal. The blog or journal entries can be assessed, with the marker providing feedback as comments on the posts. Files attached to posts can be downloaded, but cannot be re-uploaded to students.

Google Docs can be submitted for formative assessment either by the student providing access to the lecturer using the Google Drive Sharing feature, or a folder can be set up where all students copy their work (this would expose all work to all students). Formative feedback can be provided as comments on Google Documents, Sheets and Slides. Alternatively work can be uploaded as files into Google Drive and the files or folder shared with the marker. With these submissions it’s important to note that Google Docs could be continued to be edited by the student, therefore on submission you may need to revoke the student access or create a copy which will be marked.

Tool Format of submission Format of feedback
Standard Assignment Tool Any file. Word docx and PDF can be viewed within VLE, other formats will need to be downloaded to view. May be operated as group submission or individual student. Word docx and PDF submissions can be annotated online. Summary text feedback box. Rubric (marking matrix template) within VLE. Upload a file.
Blog or Journal Blog/Journal posts, may include images and file attachments. Blog may be individual/group based. Blog/Journal may be visible to only instructors on VLE site or all users. Plain text comment. Comment will match same privacy setting as original blog/journal post.
Google Drive Any file. Google Docs, Sheets, Slides can be viewed online. Submissions to a shared folder will be viewable by all with access. Submissions shared to a specific lecturer will be editable by both student and lecturer unless ownership transferred to lecturer. Google Docs, Sheets, Slides can be commented online. Else, file downloaded and returned to student by email or re-uploaded and shared with individual student.


Further use of the Standard Assignment Tool

If you are using the Yorkshare Standard Assignment Tool, decisions you make in the setting up of the tool will determine how you can collect and provide feedback later on. For example, you may wish to use delegated marking when you have a team of markers or use anonymous marking before de-anonymising to make feedback available.

The documents below outlines these considerations and the steps to take to use the Yorkshare Assignment Tool for formative assignments beyond the basic approach.