1.4.1 Getting ready for the start of term

Getting ready for the start of term

Getting ready for the start of term

It is essential that your module sites are up to date and ready to be released to students at the start of term. Our Baseline use of Yorkshare checklist (below) from the York TEL Handbook provides more information about what would be included in an ideal module site.

If your module is running for the first time this term and you need a brand new VLE site creating you can request one using our New Module Site Request Form.

Five essential steps to make your Yorkshare module site ready for use

1. Verify Student Enrolments

Ensure that the correct students are enrolled and that the number of enrolled students looks right.

  1. Log into Yorkshare and go to your module site.
  2. In the Control Panel menu, click Users and Groups.
  3. Click Users.
  4. Review the list of users. To see all users on one page, click Show All.

If the number of students enrolled looks too small, either consult our Guide to Enrolling a Cohort of Students [Google Doc], or contact the E-Learning Development Team at vle-support@york.ac.uk for guidance.

2. Verify Staff Enrolments

Ensure that the correct staff are enrolled on your site as instructors. Follow the same process as outlined for the verification of student enrolments above.

3. Consider Renaming your Site

Renaming a site for a new term is not compulsory, but if you do want to change a name this is best done before your make your site available to students (as per point five below). For guidance on renaming a site please consult our Guide to Renaming VLE Sites [Google Doc].

4. Run Basic File and Link Checks

  • View your site structure using Student Preview Mode [Google Doc] and check that links work.
  • For sites that have rolled over from the last academic year, ensure that the content is up to date. See our Quick Fix video [YouTube] for three approaches to manage rolled-over content.
  • Any items with date release will need updating for the current year. You can do this for all content items in one go by using the Date Management Tool [help.blackboard.com].
  • Check your assignment submission points:
    • Make sure that the due dates are for the current academic year, not the last one.
    • Make sure that grades aren’t sent to be instantly released to students upon marking. Not sure how to do this? Contact Us.

5. Ensure Site is Available

Finally, you will need to make your site available so that students are able to access it (Making Your VLE Site Available – Written Guide):

  1. Log into Yorkshare and go to your module site.
  2. In the Control Panel menu, click Customisation.
  3. Click Properties.
  4. In Section 3 of the form ‘Set Availability’, set Make Course Available to Yes.
  5. Click Submit.

If you have any queries about your Yorkshare module sites, please don’t hesitate to get in touch with us at vle-support@york.ac.uk.