1.3.1 Getting ready for the start of term

Getting ready for the start of term

Getting ready for the start of term

It is essential that your module sites are up to date and ready to be released to students at the start of term. Our Baseline use of Yorkshare checklist (below) from the York TEL Handbook provides more information about that would be included in an ideal module site.

Three essential steps to make your Yorkshare module site available to students

1. Verify Student Enrolments

Ensure that the correct students are enrolled and that the number of students are enrolled looks correct.

  1. Log into Yorkshare and go to your module site.
  2. In the Control Panel menu, click Users and Groups.
  3. Click Users.
  4. Review the list of users. To see all users on one page, click Show All.

If the number of students enrolled looks too small, either consult our Guide to Enrolling a Cohort of Students, or contact the E-Learning Development Team at vle-support@york.ac.uk.

2. Run Basic File and Link Checks

  • View your site structure using Student Preview Mode and check that links work.
  • For sites that have rolled over from the last academic year, ensure that the content is up to date. See our Quick Fix video [YouTube] for three approaches to manage rolled-over content.
  • You will need to delete any EchoCenter (Replay) links from the previous academic year as these will not work.
  • Any items with date release will need updating for the current year. You can do this for all content items in one go by using the Date Management Tool.

3. Make sure site is available.

Finally, you will need to make your site available so that students are able to access it:

  1. Log into Yorkshare and go to your module site.
  2. In the Control Panel menu, click Customisation.
  3. Click Properties.
  4. In Section 3 of the form ‘Set Availability’, set Make Course Available to Yes.
  5. Click Submit.

If you have any queries about your Yorkshare module sites, please don’t hesitate to get in touch with us at vle-support@york.ac.uk.