Preparing your videos for reuse

The past year has seen staff at York invest significant time in creating large collections of high-quality video-based teaching materials. 

Many educators at York will want to use videos they have created this year in future teaching, either as core learning materials or as additional resources to support students.

This post briefly outlines a few key steps that you should consider when you are preparing to reuse your video materials.

1. Copy or move your videos in Replay so new students can access them

If your module videos are stored in the standard lecture capture Replay/Panopto folders in your 20/21 module, these videos will not be automatically visible or playable by new students on 21/22 modules. This is the case even if you have embedded these videos directly in the VLE. 

Videos can be easily copied or moved in Replay so they are accessible to new students. This video explains the different options that are available and what you need to do.

Still from a video illustrating how to copy videos between Replay modules.
Still from video illustrating how to copy videos between Replay modules.

2. Ensure your video materials are appropriate for ongoing reuse 

The majority of videos created by staff are self-captured teaching materials, but a wide variety of other types of video have also been developed for students in 20/21 modules. 

Where this is the case, it is important to consider whether the content of individual videos is appropriate to be made available beyond the original module. For example:

  • Do any videos include student contributions, or do students otherwise appear within the video? If so, and if any participants did not explicitly consent to the video being published as a reusable learning resource, the video will need either to be modified to remove these participants, and/or the video may not be appropriate for reuse.
  • Do any external speakers or contributors appear within a video? If so, have they consented to the ongoing use of their contribution, in line with the University’s guidelines

3. Review and update your video captions in line with accessibility standards

Videos that are reused in your teaching need to be regarded as pre-recorded video content for accessibility purposes. 

In Replay, your videos will have normally been automatically captioned using ASR (automatic speech recognition). The quality of these captions will vary depending on several factors, including the quality of the audio and the degree of specialised content and/or vocabulary within the video.

ASR captions in pre-recorded videos need to be reviewed and corrected to ensure they are accurate and intelligible, in line with the University’s captioning policy.

A step-by-step guide is available that explains how you can quickly review and correct the ASR-generated captions.

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