E-Learning Newsletter – March 2019 Edition

Welcome to the March edition of our newsletter, which summarises the latest news on technology enhanced learning provision across the University.

To navigate through the contents below, you will need to open up the Google Doc for the hyperlinks to work. Otherwise, you can just scroll through the blog post.

You can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare (Service) & UoY_TEL (Pedagogy)

In this edition:

  • Info: Staff Vacancy within the Programme Design and Learning Technology Team
  • Info: 3 – 5th April SITS Upgrade – Disruption to VLE Enrolment Feeds & Online Assessment Submission
  • Info: Advanced Notice of VLE Summer and Winter Upgrades
  • For Dissemination: Student Guidance for using Lecture Capture
  • Call for Participation: New CMALT Cohort
  • Info: Upcoming Conferences and Dissemination Events
  • Info: New Standard Assignment Video Guidance
  • Recap: Spring Show and Tell, 19 Feb 2019
  • March Webinar: Future Teacher 3.0, 28 Mar
  • Training: Development Opportunities and Bespoke Training

Staff Vacancy within The Programme Design and Learning Technology Team

A vacancy has arisen within the University’s Programme Design and Learning Technology Team for the position of E-Learning Support Officer. This post offers an opportunity for personal development in acquiring skills and experience in delivering learning technology training and support services to staff and students across the University.

The successful candidate will provide first-line user support to staff and second-line support to students, responding to queries on the University’s Replay Service and Virtual Learning Environment. The successful candidate will also develop guidance documentation and training resources, as well as providing support for other related technologies for learning and teaching such as mobile learning, interactive lecturing and web conferencing solutions.

Additionally, the role will involve:

  • assisting with the evaluation of blended and distance learning modules
  • the management of service-level communications and updates to staff and students
  • the organisation of dissemination events for academic staff
  • the sharing of e-learning best practices across the university community.

This is an open-ended, 0.8 full-time equivalent post, of which further details can be found here.

For further questions about the post, please contact Dr. Richard Walker.

The closing date for applications is 15th March 2019.

SITS Upgrade (affecting student submissions, account

and enrolment changes)

This years SITS/e:vision Live upgrade is scheduled for Wednesday the 3rd of April to Friday the 5th of April 2019. The SITS and e:vision Live systems will be unavailable during this time, but another instance of SITS and e:vision will be made available for view-only access. If you have any queries about the SITS/e:vision upgrade itself please contact sits-support@york.ac.uk.

The VLE will be affected in a number of ways due to the upgrade:

  • Students will be unable to submit to anonymous assignment submission points
  • Staff will be unable to download submissions whilst the work is carried out
  • Student user account and enrolment changes made the day prior to the start of the upgrade will not be reflected in the VLE until the work is complete
  • Changes to the membership of VLE group users will not be actioned during this time

To check if your department has any anonymous assignments due around the SITS upgrade period you can use the View Scheduled Anonymous Assignments report of the SelfService Dashboard. The dashboard has been updated such that you can now view the due dates of all your departmental anonymous assignments over any date range.

If you do require updates to be made to VLE student accounts or their enrolments during the SITS upgrade please contact the Programme Design and Learning Technology Team at vle-support@york.ac.uk.

VLE Summer and Winter Upgrade Schedule

We are now in the early planning stage for the summer upgrade of the VLE and will be testing the target release over the coming months. This release will include further improvements to the mobile device experience and responsive theme, in addition to increased system stability and reliability. The upgrade will also deliver a set of minor feature improvements. We will be providing further information on the specifics of the new release over the coming months.

At this stage, we would like to advise Departments that we are planning to carry out the Summer upgrade over a two-day period on Tuesday the 9th of July and Wednesday the 10th of July inclusive. During which time, the VLE and Replay Lecture Capture will be unavailable to all users.

Stakeholders should also be advised that we will also be carrying out further necessary system maintenance in December of 2019. This Winter ‘Mini-Upgrade’ will also take place over a two day period, requiring Tuesday the 10th of December and Wednesday the 11th of December inclusive. As with the Summer upgrade, the VLE and Replay Lecture Capture will be unavailable to all users. This work is to ensure that the service continues to be robust and stable for the busy assessment periods in the Spring term. We do not plan to introduce any new functionality during the mini-upgrade.

Please ensure that these dates are shared widely within your respective Department. If you are aware of any planned teaching and learning activities that are running during these upgrade periods, please contact the Programme Design and Learning Technology Team as early as possible at vle-support@york.ac.uk and we will endeavour to find a solution for you.

Student Guidance for using Lecture Capture

As we approach the Easter Vacation and the start of the Summer Term, the Programme Design and Learning Technology Team would like to signpost Departments towards our University web pages for Replay where we house our Studying with Lecture Capture resources

Tallied statistics over the previous three years has shown that Lecture Recording viewership deviates from regular term-time trends over the next few weeks of the Academic year. This aligns to the reduction in contact hours, and the proximity of the Common Assessment Period.

During this time, students typically begin to look back across the year to recordings that occurred during the Autumn term, and may benefit from guidance to help them maximise their time when approaching long hours of material that is not fresh within their thinking.

The Programme Design and Learning Technology Team also offers to work with Departments to provide tailored, subject-specific guidance to students. We have worked with Departments to embed 10-15 minute ‘Studying With Replay’ sessions into Lectures or Seminars. If you would like to discuss how we may accommodate you, please contact vle-support@york.ac.uk.

Call for Participation: CMALT Cohort

We will be running a programme of workshops over the summer term, supporting staff who wish to receive CMALT accreditation.

CMALT is a portfolio-based peer-reviewed accreditation, organised by the Association for Learning Technology, for which the University of York is an organisational member. CMALT aims to foster an appreciation of the interplay between learning and technology as well as provide a platform to allow educators and those involved in supporting education to learn from each other and evidence than they have done so.

If you would like to know more about CMALT, please take a look at the information on our WordPress site.

If you would like to register your interest in getting involved this year, please get in touch with Richard Walker: richard.walker@york.ac.uk

Upcoming conferences/dissemination events

Highlighted below is a list of some upcoming teaching and learning conferences in the north  that may be of interest to colleagues, either to attend, or to submit proposals for presentations:

New Standard Assignment Video Guides

The 2018/19 academic year has seen quite a surge in departmental use of the VLE’s standard Assignment tool to handle formative assignment electronically.  

The standard Assignment tool provides an end-to-end workflow for assignment allowing students to submit their work via the VLE, staff to mark and provide feedback (including annotations) on student submissions directly in the VLE and for students to view their marks and/or feedback within the VLE.

A number of departments are also using this tool for non-anonymous summative submissions.

To support this increased use we’ve developed a series of short help videos covering the most common tasks you might need to undertake within Yorkshare (the VLE) when:

  • setting up a standard Assignment submission point
  • marking submissions made to a standard Assignment submission point using the Grade Centre (including use of Box View for annotation and Rubrics)
  • creating and assigning marking rubrics to standard Assignment submission points
  • simplifying Grade Centre display and creating custom views of the Grade Centre
  • creating non-scored assessments
  • removing or revealing student access to marks and feedback

These videos have been uploaded to YouTube and also divided into two play-lists. To view the videos, see the relevant post on our E-Learning Blog.

Recap: Spring Show and Tell, 19 Feb, 12.30pm to 1.30pm, SLB/101

The spring show and tell event was a hands-on demonstration of a range of formative activities helping to increase interaction between students and staff at activity, module and programme level.  Sally Quinn (Psychology), David Anderson (International Pathway College) and Benjamin Poore (Theatre, Film and Television) gave participants from a range of departments an overview of the types of activities they engage in with their students and provided an opportunity to try out the interactive tools used to support these activities.  The session provided support for two key aspects of the York Pedagogy, designing student work and planning staff-student contact.

Please see the following link to our blog for a recap with links to the session recording and further resources.

Webinar: Future Teacher 3.0 webinars

The next webinar is on Friday 29th March, 13:00 on the theme of Designing and creating online learning activities and resources:

  • Sign up for the session – http://bit.ly/ft30ukpage.
  • Put the date in the diary –  29/03/2019 (UK time).
  • Tell us if you’re happy to share some experiences in a brief guest slot.

If you’ve not attended a webinar before, please do get in touch with The Programme Design and Learning Technology Team so we can show you how easy it is to take advantage of this, and many other learning opportunities. You can view previously recorded webinars and access the interactive learning resource from the Future Teacher website. Previous sessions have featured various University of York staff and covered:

  • Online learning – what works?
  • The Flipped Classroom
  • Knowing what they know – getting feedback from students
  • Collaborative teaching and learning – inside and outside the classroom
  • Strategies to support reading
  • Strategies to support writing
  • Self-assessment and mastery learning
  • Using Social Media in Teaching and Learning (Glenn Hurst, Chemistry)
  • Inclusive Practice (Emily Brunsden, Physics)
  • Working with Rich Media – Images (Sandrine Devlin, LFA)
  • Working with Rich Media – Audio (David Beer, Sociology)
  • Working with Rich Media – Video (features our Replay guides)
  • Getting Savvy with digital tools and resources
  • Designing appropriate assessments
  • Designing for Technology Enhanced Programmes

Do run the Zoom webinar test before the day to ensure you can access the webinar.

Development Opportunities and Bespoke Training

VLE Induction – Getting Started with Yorkshare and Baseline Approaches

This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

VLE Induction – Yorkshare Administration

Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

VLE Induction – Self-paced Getting Started Materials

We’ve developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too.

The blog post also provides links to three online Prezi files that further contextualise the help videos:

Basics of using Yorkshare (Prezi)

Prezi contextualising the videos relating to advanced use of Yorkshare’s Content Items

Prezi contextualising the videos relating to Tools and Control Panels

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog. To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience at: vle-support@york.ac.uk

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s