E-Learning Newsletter – February 2019 Edition

Welcome to the February edition of our newsletter, which summarises the latest news on technology enhanced learning provision across the University.

To navigate through the contents below, you will need to open up the Google Doc for the hyperlinks to work. Otherwise, you can just scroll through the blog post.

You can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare (Service) & UoY_TEL (Pedagogy)

In this edition:

  • Info: 3 – 5th April SITS Upgrade – Disruption to VLE Enrolment Feeds & Online Assessment Submission
  • Info: Advanced Notice of VLE Summer and Winter Upgrades
  • Info: Replay Frequently Asked Questions
  • Info: VLE Mobile App Update – End of Life for BbGrader App
  • Info: New VLE Guides Available – General and Login Troubleshooting
  • Info: Upcoming Conferences and Submission Deadlines
  • Event: Spring Show and Tell, 19 Feb 2019
  • Research: Blog – What can we learn from the 2018 UCISA case studies about technology-enhanced learning developments in UK higher education?
  • Recap: Future Teacher 3.0 conference, Piazza Building, 9 January 2019
  • Recap: TurningPoint Responseware lecture: Dr Fabio Arico, 10 January 2019
  • February Webinar: Future Teacher 3.0, 28 Feb
  • Training: Development Opportunities and Bespoke Training

SITS Upgrade (affecting student submissions, account

and enrolment changes)

This years SITS/e:vision Live upgrade is scheduled for Wednesday the 3rd of April to Friday the 5th of April 2019. The SITS and e:vision Live systems will be unavailable during this time, but another instance of SITS and e:vision will be made available for view-only access. If you have any queries about the SITS/e:vision upgrade itself please contact sits-support@york.ac.uk.

The VLE will be affected in a number of ways due to the upgrade:

  • Students will be unable to submit to anonymous assignment submission points
  • Staff will be unable to download submissions whilst the work is carried out
  • Student user account and enrolment changes made the day prior to the start of the upgrade will not be reflected in the VLE until the work is complete
  • Changes to the membership of VLE group users will not be actioned during this time

To check if your department has any anonymous assignments due around the SITS upgrade period you can use the View Scheduled Anonymous Assignments report of the SelfService Dashboard. The dashboard has been updated such that you can now view the due dates of all your departmental anonymous assignments over any date range.

If you do require updates to be made to VLE student accounts or their enrolments during the SITS upgrade please contact the Programme Design and Learning Technology Team at vle-support@york.ac.uk.

VLE Summer and Winter Upgrade Schedule

We are now in the early planning stage for the summer upgrade of the VLE and will be testing the target release over the coming months. This release will include further improvements to the mobile device experience and responsive theme, in addition to increased system stability and reliability. The upgrade will also deliver a set of minor feature improvements. We will be providing further information on the specifics of the new release over the coming months.

At this stage, we would like to advise Departments that we are planning to carry out the Summer upgrade over a two-day period on Tuesday the 9th of July and Wednesday the 10th of July inclusive. During which time, the VLE and Replay Lecture Capture will be unavailable to all users.

Stakeholders should also be advised that we will also be carrying out further necessary system maintenance in December of 2019. This Winter ‘Mini-Upgrade’ will also take place over a two day period, requiring Tuesday the 10th of December and Wednesday the 11th of December inclusive. As with the Summer upgrade, the VLE and Replay Lecture Capture will be unavailable to all users. This work is to ensure that the service continues to be robust and stable for the busy assessment periods in the Spring term. We do not plan to introduce any new functionality during the mini-upgrade.

Please ensure that these dates are shared widely within your respective Department. If you are aware of any planned teaching and learning activities that are running during these upgrade periods, please contact the Programme Design and Learning Technology Team as early as possible at vle-support@york.ac.uk and we will endeavour to find a solution for you.

Replay Recording Frequently Asked Questions

In light of recent service growth as a result of The University’s Policy for the recording of lectures, Departments are encouraged to circulate some of our more frequently-asked Replay queries to colleagues. See also our Information for Departments on the University Web Pages.

There’s a fault on my recording, who do I contact?

Please contact vle-support@york.ac.uk to report any recording faults or failures. Where a piece of hardware within a teaching room displays a fault, issues should be raised directly to the Audio Visual Team, via telephone extension 4500, or av@york.ac.uk.

How do I edit a recording?

Any lecturer enrolled upon a VLE site in the Instructor role has the capacity to make edits to a recording. Please see Section 3 of the Replay Lecturer Guide for information on how to conduct edits.

If you do not have Instructor access to a VLE module that you teach on, please contact your Department. Lecturers in Mathematics and disciplines that do not make use of Yorkshare (The VLE) should direct queries to vle-support@york.ac.uk

How do I make recordings appear on a VLE site or move them to another VLE site?

You can move recordings from one folder to another, providing that you are an ‘Instructor’ on both the source and destination VLE site. See section 5.2 of our Replay Lecturer guidance.

If a ‘Replay Content’ link does not appear on VLE site, and you believe that this is in error, please contact vle-support@york.ac.uk

How do I check if a recording has been scheduled, or ask for a recording to be scheduled?

Within the Timetable, all activities that are scheduled for recording will be signposted with the Play Icon.

If you believe that a recording has been scheduled in error, please contact your Department.

If a recording has not been scheduled where this would be expected, all recording requests should be made to timetabling@york.ac.uk, allowing three working days notice.

How do I withhold or un-withhold my recordings?

The Policy requires that recordings are published to students with three working days. Individual academics may change the release settings of a folder, or an individual recording, as per section 7 of the Replay Lecturer Guide [Google Doc].

VLE Mobile App Update – End of Life for BbGrader App

Users should be advised that Blackboard are retiring the BbGrader app at the end of March 2019.

Beyond this date, the app will no longer be available in the Apple app’ store (it was never available for Android or Windows devices) and will no longer be supported by Blackboard.

New VLE Guides Available – General and Log In Troubleshooting

We now have the follow two new/revamped guides available for staff and students:

These have been added to both the staff and student “Help” pages within the VLE (accessible from the top right of any VLE page), and our summary technical help pages outside of the VLE. The LogIn-specific guide will be added to the VLE login page soon.

Upcoming conferences and submission deadlines

Highlighted below is a list of some upcoming teaching and learning conferences in the north  that may be of interest to colleagues, either to attend, or to submit proposals for presentations:

Recap: Future Teacher 3.0 conference, 9 January 2019

On the 9th January, we hosted the very successful Future Teacher 3.0 conference here at the University of York, exploring many of the themes and resources covered by the Future Teacher Project.

Access a short video with reflections from some of the participants, including several colleagues from the University. Many thanks to everyone who participated in and contributed to what was a great day!

TurningPoint Responseware lecture, lunch and learn
10 Jan 2019

On January 10th, The University of York welcomed Dr. Fabio Arico and Turning Technologies to deliver a guest workshop to members of academic staff.

Dr Fabio Arico is a Senior Lecturer in Macroeconomics at the University of East Anglia. His recent publication with Simon Lancaster discusses active learning, peer-instruction, flipped learning and self-efficacy through interactions with Responseware.

You can read a recap of the session and view a recording of the session on our E-Learning Blog.

Event: Spring Show and Tell, 19 Feb, 12.30pm to 1.30pm, SLB/101

Knowing what they know – using interactive tools to help students make connections.

This theme is all about formative activities that help both teacher and student to get a sense of what knowledge and other skills are developing in lectures and seminars to aid progression. These activities are also helpful to the teacher in evaluating the effectiveness of their learning designs. What connections are the learners making in their heads?

And what if they’re making the wrong connections? How can you get feedback so that you know how effectively they’ve understood what you’ve just taught them?

Come and learn from/interact with

  • Sally Quinn, Psychology,
  • Benjamin Poore, TFTV and
  • David Anderson, IPC.

They will show how they maximise their contact time with students, in line with the York Pedagogy. They will also provide you with the chance to experience these interactions for yourself.

🥙 Lunch is provided. Do sign up for the event.

Research: Blog – What can we learn from the 2018 UCISA case studies about technology-enhanced learning developments in UK higher education?

PDLT Team Lead Richard Walker has recently published a blog post looking into what we can learn from the 2018 UCISA case studies about TEL developments in UK Higher Education – You can read the blog post on our webpage.

Webinar: Future Teacher 3.0 webinars

The next webinar is on 28th February, 13:00 on the theme of Designing for technology enhanced programmes:

What’s the difference between throwing together a TV meal for yourself, cooking Christmas lunch for extended family or supplying 1,000 ready meals for a street-food stall?
The ingredients might be similar in each case, the nutritional principles might be identical but the different contexts mean the processes and planning are radically different.
February’s Future Teacher Talk looks at teaching with technology through a similar lens.
Designing for Technology Enhanced Programmes will
* refresh the underlying principles of effective teaching – the ingredients,
* explore a range of learning design frameworks – the recipe ideas,
* help you to match learner need with teaching context, trying new recipes, experimenting with ingredients and having clear frameworks to help with planning.

As always, we’re keen to hear from our community and would love to involve guest presenters who can share their experiences. If you’ve designed (or redesigned) some technology enhanced learning we’re interested to hear from you – what were your guiding principles? What went well? What would you change?

So three actions:
Sign up for the session – http://bit.ly/ft30ukpage.
Put the date in the diary – 28th Feb – 1pm (UK time).
Tell us if you’re happy to share some experiences in a brief guest slot.

Start thinking about food…

If you’ve not attended a webinar before, please do get in touch with us in PDLT so we can show you how easy it is to take advantage of this, and many other learning opportunities. You can view previously recorded webinars and access the interactive learning resource from the Future Teacher website. Previous sessions have featured various University of York staff and covered:

  • Online learning – what works?
  • The Flipped Classroom
  • Knowing what they know – getting feedback from students
  • Collaborative teaching and learning – inside and outside the classroom
  • Strategies to support reading
  • Strategies to support writing
  • Self-assessment and mastery learning
  • Using Social Media in Teaching and Learning (Glenn Hurst, Chemistry)
  • Inclusive Practice (Emily Brunsden, Physics)
  • Working with Rich Media – Images (Sandrine Devlin, LFA)
  • Working with Rich Media – Audio (David Beer, Sociology)
  • Working with Rich Media – Video (features our Replay guides)
  • Getting Savvy with digital tools and resources
  • Designing appropriate assessments

Do run the Zoom webinar test before the day to ensure you can access the webinar.

Development Opportunities and Bespoke Training

VLE Induction – Getting Started with Yorkshare and Baseline Approaches

This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

VLE Induction – Yorkshare Administration

Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

VLE Induction – Self-paced Getting Started Materials

We’ve developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too.

The blog post also provides links to three online Prezi files that further contextualise the help videos:

Basics of using Yorkshare (Prezi)

Prezi contextualising the videos relating to advanced use of Yorkshare’s Content Items

Prezi contextualising the videos relating to Tools and Control Panels

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog. To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience at: vle-support@york.ac.uk

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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