E-Learning Newsletter – January 2019 Edition

Welcome to the January edition of our newsletter, which summarises the latest news on technology enhanced learning provision across the University.

To navigate through the contents below, you will need to open up the Google Doc for the hyperlinks to work. Otherwise, you can just scroll through the blogpost.

You can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare.

On behalf of The Programme Design and Learning Technology Team, we wish you a very happy New Year.

In this edition:

  • Info: VLE & Replay System Upgrade Overview
  • Info: Student Leave of Absence
  • Info: Turnitin Downtime 5th January
  • Info: Padlet Downtime 5 January
  • Call for Chapters: New Publications (Deadline 25 January)
  • Event: Future Teacher 3.0 conference, Piazza Building, 9 January 2019
  • Event: TurningPoint Responseware lecture: Dr Fabio Arico, 10 January 2019
  • Event: Spring Show and Tell, 19 Feb 2019
  • Recap: Padlet user group forum, 5 Dec
  • Info: “Submitting Assignments on the Yorkshare VLE” One Page Guide Available for Students
  • February Webinar: Future Teacher 3.0, 28 Feb
  • Ongoing Call: Pedagogy-based Twitter feed, UoY_TEL
  • Training: Development Opportunities and Bespoke Training

Info: VLE and Replay System Upgrade Overview

As advised in prior communications, both Blackboard (the VLE) and Panopto, the cloud service that the University uses for Replay recordings, were the subject of service updates towards the end of December of 2018.

The deployment of the VLE mini-update has improved the security and stability of the system and corrected issues with some components of the core functionality of the Blackboard Learn software, the mobile experience, and connected cloud services. The most visible one of these is the restoration of the ability to download student submissions with annotations.

With regard to Panopto, the transition to version 6.0 has brought a number of improvements to the interface of the cloud service and some changes to how viewership statistics are displayed. One key change – in response to a feature request – is the addition of a ‘Recycle Bin’ for deleted content.

On behalf of the Programme Design and Learning Technology Team, we thank you for your patience, and apologise for any disruption to our services that occurred whilst the necessary work was being undertaken.

Info: Student Leave of Absence

It is important that departments ensure that students who are to take a Leave of Absence (LoA) are aware of University policy, and are apprised of how it affects their access to University resources, and what they should do prior to returning.

The above policy stipulates that: ‘except where an academic condition is set, a student may not do work which contributes to your period of study or research during the Leave of Absence.’ Consequently, by default, LoA students will lose access to the VLE, as retaining access may allow them to gain an advantage from observing the activities or interactions of other students with course tools, materials and resources.

Students who have a set academic condition and are about to return from a leave of absence may need access to the VLE to review study resources, to make a submission or to take a test. These students will need their access to be restored – but The Programme Design and Learning Technology Team is not permitted to approve these requests from students unless departments contact us (at vle-support@york.ac.uk) to confirm the student has a valid academic condition necessitating this.

Departments should be aware that contacting us in advance is the best approach to ensure that students who are due to return from a Leave of Absence are not at a disadvantage from not having the correct access to the resources, tests or submission points they need to meet the academic condition and resume their studies.

If you have any queries about Leave of Absence and the VLE please contact us at vle-support@york.ac.uk

Info: TurnItIn down time

TurnItIn are performing a scheduled maintenance of their systems on Saturday, January 5th, between 16:00 and 23:59 GMT. During this time neither staff nor students will be able to access the TurnItIn system via the VLE.

For information about the work, and for updates on the system’s status, check TurnItIn’s own status pages.

Info: Padlet downtime

Padlet are conducting an emergency maintenance on Saturday, January 5, between 9:30am – 10:30am, Pacific Time. (Check what that means in your local time here.)

During this time, you will not be able to access the Padlet web or mobile apps.

New publications and call for chapters

Over the years we have developed a close working relationship with e-learning researchers at the University of Waikato, New Zealand, and this has enabled us to share practice on a number of levels through virtual peer observation and conference participation, as well as hosting visits.

It was great to see the MOOC research conducted by Prof. Andy Parsons and Iain Barr published in the latest edition of Waikato’s Journal of Education. Read more about their work here.

This article was submitted in response to a past call for papers on digital education. Can we draw your attention to a new call for chapters – this time from researchers Dilani Gedera and Arezou Zalipour at the University of Waikato, New Zealand, who are editing a new book entitled ‘Video Pedagogy: Theory and Practice’. They welcome proposals for chapters which address the use of video in teaching and learning.

Suggested themes for contributions include (but are not limited to):

  • Video for content delivery
  • Video for/as assessment
  • Video as a research tool
  • Video for feedback
  • Video for reflections
  • Video for training and development

They are also interested in including a section in the book on making videos for educational and research purposes, techniques, devices, software and strategies that can be used to make such videos and welcome any contributions in this area. If you are interested in contributing to this book, please respond within a week or so with an expression of interest, and do send an abstract (approximately 200 words) to both dilani.gedera@waikato.ac.nz and arezou.zalipour@aut.ac.nz) by 25 January 2019.

The deadline for submission of chapters (5000-7000 words in APA format) will be 30 May 2019.

Future Teacher 3.0 conference, Piazza Building, 9 January 2019

The University is hosting the Future Teacher 3.0 conference in January 2019. Save the date and register for a place. There are limited free places for staff from the University of York.

Featuring themes from the series and speakers who have featured in our online webinars, this is a chance to try out new ideas with guidance and to spend time exploring where you are on your digital journey. Confirmed speakers include Glenn Hurst (Social Media webinar) and David Beer (Rich Media Audio webinar) and our colleagues from Europe who have worked with us throughout the Future Teacher 3.0 project.

TurningPoint Responseware lecture, lunch and learn
10 Jan 2019, 12.30pm, Berrick Saul Treehouse

Dr Fabio Arico is a Senior Lecturer in Macroeconomics at the University of East Anglia. His recent publication with Simon Lancaster discusses active learning, peer-instruction, flipped learning and self-efficacy through interactions with Responseware.

Whether you’re a long time user of voting tools, or new to its use, Fabio will provide some insight into how you can maximise these tools to build student self-awareness and confidence and help to propel students to achieve their goals.

Click on the following link to register your interest

Event: Spring Show and Tell, 19 Feb, 12.30pm to 1.30pm, SLB/101

Knowing what they know – using interactive tools to help students make connections.

This theme is all about formative activities that help both teacher and student to get a sense of what knowledge and other skills are developing in lectures and seminars to aid progression. These activities are also helpful to the teacher in evaluating the effectiveness of their learning designs. What connections are the learners making in their heads?

And what if they’re making the wrong connections? How can you get feedback so that you know how effectively they’ve understood what you’ve just taught them?

Come and learn from/interact with

  • Sally Quinn, Psychology,
  • Benjamin Poore, TFTV and
  • David Anderson, IPC.

They will show how they interact with their students and provide you with the chance to experience these interactions for yourself.

🥙 Lunch is provided. Do sign up for the event.

Recap: Padlet user group forum, 5 Dec

A blog post has been published recapping the event from 5 Dec, with links to the Padlet, lecture capture and a recording kindly contributed by Benjamin Poore of TFTV. This event was organised in conjunction with the Learning and Teaching Forum.

Info: “Submitting Assignments on the Yorkshare VLE” One Page Guide Available for Students

A reminder: we have a “Submitting Assignments on the Yorkshare VLE – One Pager” guide available that covers six key areas students should familiarise themselves with when submitting assignments via the Yorkshare VLE:

  1. Understanding what they need to do in advance (locate their submission point, understand how to prep’ and format their file and understand how to use a submission point)
  2. Understanding what equipment they should use to submit (Use Chrome or Firefox on a Windows or Mac computer, avoid using mobile devices and other browsers)
    1. Note: This year’s Guide to Assessment specifically refers to the equipment students should use to submit – See section 13.3e
  3. A reminder to allow plenty of time to submit (at least 30 minutes)
  4. A reminder to check the file they’ve submitted (it’s the right version, is legible)
  5. FAQs around subjects such as “how late is late?” (very popular…)
  6. Where to go for further help.

These areas cover the main queries that our team receive from students around assignments.

This document is available to students on their “Help & Support” tab within the VLE, and is also linked to an animated banner which is currently displaying at the top of all student’s VLE homepages:

Feel free to also disseminate this guide yourselves however you choose, particularly during high assessment periods.

If you have any feedback about this one pager please contact amy.eyre@york.ac.uk

Webinar: Future Teacher 3.0 webinars

The next webinar is on 28th February, 13:00 on the theme of Designing for technology enhanced programmes.

If you’ve not attended a webinar before, please do get in touch with us in PDLT so we can show you how easy it is to take advantage of this, and many other learning opportunities. You can view previously recorded webinars and access the interactive learning resource from the Future Teacher website. Previous sessions have featured various University of York staff and covered:

  • Online learning – what works?
  • The Flipped Classroom
  • Knowing what they know – getting feedback from students
  • Collaborative teaching and learning – inside and outside the classroom
  • Strategies to support reading
  • Strategies to support writing
  • Self-assessment and mastery learning
  • Using Social Media in Teaching and Learning (Glenn Hurst, Chemistry)
  • Inclusive Practice (Emily Brunsden, Physics)
  • Working with Rich Media – Images (Sandrine Devlin, LFA)
  • Working with Rich Media – Audio (David Beer, Sociology)
  • Working with Rich Media – Video (features our Replay guides)
  • Getting Savvy with digital tools and resources
  • Designing appropriate assessments

Do run the Zoom webinar test before the day to ensure you can access the webinar.

Call for Participation: Pedagogy-based Twitter account, @UoY_TEL

We’ve started a new Twitter account to help us connect with academics who are using technology enhanced teaching and learning. We’ll use this channel to promote ideas, case studies, and share your success stories. Please do connect with us if you’d like to exchange ideas.

Development Opportunities and Bespoke Training

VLE Induction – Getting Started with Yorkshare and Baseline Approaches

This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

VLE Induction – Yorkshare Administration

Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

VLE Induction – Self-paced Getting Started Materials

We’ve developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too.

The blog post also provides links to three online Prezi files that further contextualise the help videos:

Basics of using Yorkshare (Prezi)

Prezi contextualising the videos relating to advanced use of Yorkshare’s Content Items

Prezi contextualising the videos relating to Tools and Control Panels

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog. To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience at: vle-support@york.ac.uk

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s