E-Learning Newsletter – August 2018 Edition

E-Learning Newsletter – August 2018 Edition

Welcome to the August edition of our newsletter, which summarises the latest news on technology enhanced learning provision across the University.

To navigate through the contents below, you will need to open up the Google Doc for the hyperlinks to work. Otherwise, you can just scroll through the post.

You can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare.

In this edition:

Info: Completion of VLE Summer Upgrade
Info: VLE Training ahead of the new Academic Year
Info: Archiving of Replay Recordings made during the 2016-17 Academic Year
Training: Self Service Dashboard for VLE Co-Ords, Dept. Admins and Others – Wed 1st August, LFA 204/5
Call for participation: 2018 CMALT Peer Writing Group
Upcoming Webinar: Future Teacher: Working with Rich Media – Video. Online Friday, 27 Sep 2018 at 13:00
Ongoing call for participation: Pedagogy-based Twitter feed, UoY_TEL
Training: Development Opportunities and Bespoke Training

Info: Completion of VLE Summer Upgrade

On Tuesday 10th and Wednesday 11th July, the VLE was successfully upgraded to a newer version of Blackboard Learn. This release introduced a responsive browser theme which brings a new ‘look and feel’ to the VLE and support for the latest Blackboard mobile app developments. There are also a small number of functionality improvements and bug fixes. Please see the following document for an overview of changes and new features. [Google Doc]

If you are aware of any post-upgrade issues please contact the E-Learning Development Team (vle-support@york.ac.uk) and we will endeavour to find a solution for you.

Info: Archiving of Replay Recordings

As per The University of York’s policy for the archiving of Lecture Recordings [Google Doc], all recordings made using Replay Timetabled Lecture Capture service during the 2016-17 Academic Year will be placed in an ‘unavailable’ state for student viewership, effective late-September 2018.

To accommodate for students on leave of absence (LOA) and for the reference of members of academic staff, these recordings will continue to remain available for staff viewership only for a further 3 years. For example, a lecture capture made in the Spring Term of 2016 will remain in this state until it is automatically deleted during the Summer Vacation 2022. This life cycle is in-line with the VLE Module Site archiving policy [Word Document].

Recordings using Personal Recording software or uploaded video resources (i.e. hosted video materials not made using the automated Replay service) will not be targeted as part of the implementation of this policy, and will therefore remain available for viewing on an ongoing basis. Lecturers may download an archival copy [Google Doc] of their own recordings at any time prior to permanent deletion.

Affected staff will be notified again prior to recordings being made unavailable in September after Summer assessment resits have taken place.

If you have any concerns or queries in regards to this, please contact vle-support@york.ac.uk.

Info: VLE Training for the new Academic Year

Whether you are new to the University, the VLE, or you would simply like a refresher of our core E-Learning Provision, you can request a bespoke training session for either yourself or make a booking for your department by contacting us at: vle-support@york.ac.uk. Departments who envisage a specific need from a number of new staff members are encouraged to consider their requirements and communicate these to the E-Learning Development Team as soon as possible.

Alternatively, we also offer a series of self-paced ‘getting started’ resources, which you can explore at a time and rate of your own convenience. This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too.

We’ve also developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

Training: Self Service Dashboard for VLE Co-Ords, Dept. Admins and Others. Wednesday 1st August, LFA 204/5

At the end of April we ran a survey asking about your experiences of our Self Service Dashboard (Dashboard Help Guide) and it became clear that whilst some of you are using it and finding it to be very helpful, others either hadn’t heard of it, weren’t using it or wanted training. As such, a tailored session will be held on LFA 204/5 on Wednesday 1st August between 11:00 – 12:00.

This session is highly recommended for those of you who are uncertain about what the dashboard can be used for. Some examples include:

  • Checking sites for “start of term readiness”: do they have group users on them? Are they hidden from students?
  • Viewing a department wide status of all upcoming assignment due dates/times (both standard Blackboard assignments and Anonymous Assignments)
  • Listing all VLE sites for your department by academic year
  • All views are easily to search, sort and filter.

The main purpose of the dashboard is to provide department wide views of data within the VLE that the VLE does not natively provide. For example rather than having to dip into individual module sites and navigating to each submission point to check its status, data for all submission points across all modules within the department can be seen in a single view.

Questions? Contact vle-support@york.ac.uk

Call for Participants: 2018 CMALT Peer Writing Group

CMALT is a portfolio-based peer-reviewed accreditation scheme, organised by the Association for Learning Technology [External Web Link], for which the University of York is an organisational member. CMALT aims to foster an appreciation of the interplay between learning and technology as well as provide a platform to allow educators and those involved in supporting education to learn from each other.

The E-Learning Development Team has organised a series of peer-writing groups for CMALT to support you in developing a portfolio for submission. We will be running a new CMALT cohort over the autumn term, which will kick off in September, with portfolio submission targeted for the end of January 2019. You can find out more about the CMALT process on our E-Learning Blog. [Web Link]

If you would like to know more about the CMALT peer-writing group and what’s involved and/or would like to sign up for the September cohort,  please contact Dr Richard Walker (richard.walker@york.ac.uk) to register your interest.

Application to CMALT has a small fee attached and you should arrange this with your line manager. For further details on CMALT and submission deadlines, please see ALT’s official website. [External Web Link]

Webinar: Future Teacher 3.0 webinars


The last webinar on Working with Rich Media – Audio featured Dr David Beer (@davidgbeer) from Sociology on his podcast project.

The next interactive Future Teacher webinar is on the topic of Working with Rich Media – Video.This is on 27 September 2018 at 13:00. The sign up form isn’t available yet but we hope you’ll put the date in your diary. If you’d like to be a guest on the webinar, please do get in touch with lilian.soon@york.ac.uk.

If you’ve not attended a webinar before, please do get in touch with us in ELDT so we can show you how easy it is to take advantage of this, and many other learning opportunities. You can view previously recorded webinars and access the interactive learning resource from the Future Teacher website. Previous sessions have featured various University of York staff and covered:

  • Online learning – what works?
  • The Flipped Classroom
  • Knowing what they know – getting feedback from students
  • Collaborative teaching and learning – inside and outside the classroom
  • Strategies to support reading
  • Strategies to support writing
  • Self-assessment and mastery learning
  • Using Social Media in Teaching and Learning (Glenn Hurst, Chemistry)
  • Inclusive Practice (Emily Brunsden, Physics)
  • Working with Rich Media – Images (Sandrine Devlin, LFA)
  • Working with Rich Media – Audio (David Beer, Sociology)

Do run the Zoom webinar test before the day to ensure you can access the webinar.

Call for Participation: Pedagogy-based Twitter account, UoY_TEL

We’ve started a new Twitter account to help us connect with academics who are using technology enhanced teaching and learning. We’ll use this channel to promote ideas, case studies, and share your success stories. Please do connect with us if you’d like to exchange ideas.

Development Opportunities and Bespoke Training

VLE Induction – Getting Started with Yorkshare and Baseline Approaches
This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

VLE Induction – Yorkshare Administration
Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

VLE Induction – Self-paced Getting Started Materials
We’ve developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too. The blog post also provides links to three online Prezi files that further contextualise the help videos:

Basics of using Yorkshare (Prezi)
Prezi contextualising the videos relating to advanced use of Yorkshare’s Content Items
Prezi contextualising the videos relating to Tools and Control Panels

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog. To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience.

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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