E-Learning Newsletter – July 2018 Edition

E-Learning Newsletter – July 2018 Edition

Welcome to the July edition of our newsletter, which summarises the latest news on technology enhanced learning provision across the University.

To navigate through the contents below, you will need to open up the Google Doc for the hyperlinks to work. Otherwise, you can just scroll through the post.

You can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare.

In this edition:

Info: VLE Summer Upgrade and TurnItIn Outage
Info: Confirmation of Mid-Year VLE Maintenance Work
Info: Archiving of Replay Recordings made during the 2016-17 Academic Year
Info: E-Learning Training Provision for New Members of Staff
Training: Self Service Dashboard for VLE Co-Ords, Dept. Admins and Others
Event Recap: York Tech for York Pedagogy 2018
Webinar Recap: Taking stock and planning for the next academic year – Online, Wednesday 27 June
Call for participation: 2018 CMALT Peer Writing Group
Upcoming Webinar: Future Teacher: Working with Rich Media – Audio. Online Friday, 29 June 2018 at 13:00
Ongoing call for participation: Pedagogy-based Twitter feed, UoY_TEL
Training: Development Opportunities and Bespoke Training

Info: VLE Summer Upgrade and TurnItIn Outage

We are now in the final stages of planning and testing for the summer upgrade of the VLE and will be continuing to test the latest release prior to the upgrade. This release will introduce a responsive browser theme which will bring a new ‘look and feel’ to the VLE and support for the latest Blackboard mobile app developments. The release will also bring stability and reliability improvements and there will be a small set of minor feature improvements with no new major features or functionality planned for this release. Please see the following document for an overview of changes and new features. [Google Doc]

Please note that we are planning to carry out the upgrade over a two-day period, Tuesday 10th July and Wednesday 11th July inclusive, during which time the VLE will be unavailable to all users. If you are aware of any teaching and learning activities running during this period please contact the E-Learning Development Team (vle-support@york.ac.uk) and we will endeavour to find a solution for you.

Unrelated to our upgrade work, TurnItIn will also be taking their service offline 16:00-00:00 BST on Tuesday 10th for maintenance. Please note that even if the VLE is back available at that time, TurnItIn will not be usable. [More TurnItIn Outage Information].

Info: Confirmation of Mid-Year VLE Maintenance Work

Please be aware that we are targeting a mid-year window of Monday the 10th to Thursday the 13th of December 2018 for any essential maintenance work that will need to undertaken on the VLE platform.

Last year, this proved to be a necessary piece of work to ensure that the VLE remained robust, stable and secure as we proceeded into the busy Spring and Summer terms and the common assessment period.

Should this work be necessary again this year, it will take up to two days within the window identified above.

We will be able to advise of firm dates later in the year, but please contact the ELDT (vle-support@york.ac.uk) if you have any teaching or assessment activities scheduled over this period, and we will do our best to work with you to find a solution.

Info: Archiving of Replay Recordings

As per The University of York’s policy for the archiving of Lecture Recordings [Google Doc], all recordings made using Replay Timetabled Lecture Capture service during the 2016-17 Academic Year will be placed in an ‘unavailable’ state for student viewership, effective late-September 2018.

To accommodate for students on leave of absence (LOA) and for the reference of members of academic staff, these recordings will continue to remain available for staff viewership only for a further 3 years. For example, a lecture capture made in the Spring Term of 2016 will remain in this state until it is automatically deleted during the Summer Vacation 2022. This life cycle is in-line with the VLE Module Site archiving policy [Word Document].

Recordings using Personal Recording software or uploaded video resources (i.e. hosted video materials not made using the automated Replay service) will not be targeted as part of the implementation of this policy, and will therefore remain available for viewing on an ongoing basis. Lecturers may download an archival copy [Google Doc] of their own recordings at any time prior to permanent deletion.

Affected staff will be notified again prior to recordings being made unavailable in September after Summer assessment resits have taken place.

If you have any concerns or queries in regards to this, please contact vle-support@york.ac.uk.

Info: E-Learning Training Provision for New Members of Staff

Whether you are new to the University, the VLE, or you would simply like a refresher of our core E-Learning Provision, you can request a bespoke training session for either yourself or make a booking for your department by contacting us at: vle-support@york.ac.uk. Departments who envisage a specific need from a number of new staff members are encouraged to consider their requirements and communicate these to the E-Learning Development Team as soon as possible.

Alternatively, we also offer a series of self-paced ‘getting started’ resources, which you can explore at a time and rate of your own convenience. This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too.

We’ve also developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

Training: Self Service Dashboard for VLE Co-Ords, Dept. Admins and Others

Back at the end of April we ran a survey asking about your experiences of our Self Service Dashboard (Dashboard Help Guide) and it became clear that whilst some of you are using it and finding it very helpful, others either hadn’t heard of it, weren’t using it or wanted training.

Taking this feedback on board, we’re now looking to run some dashboard training sessions for any admin/coordinator staff involved with VLE overview tasks. To get an idea of dates that may work best for these sessions (we’ll run a few) we’ve created a Doodle Poll.

If you’re interested in attending a session please complete this poll:

For those of you that are uncertain about what the dashboard can be used for, some examples include:

  • Checking sites for “start of term readiness” – Do they have group users on them? Are they hidden from students?
  • Listing upcoming assignment due dates/times (both standard Blackboard assignments and Anonymous Assignments)
  • Listing out all VLE sites for your department by academic year. Searchable, filterable.

Questions? Contact amy.eyre@york.ac.uk

Event Recap: York Tech for York Pedagogy

The York Tech for York Pedagogy is an annual event that brings together staff from various departments to showcase key technologies that can help to deliver the York Pedagogy. This year our events on 13th and 20th June focused on supporting student learning and creating engaging learning experiences.

The key tools that we discussed were Blackboard Collaborate and TurningPoint Responseware.

You can read more about the event, and view recordings of the sessions on our E-Learning Blog. [Web Link]

ELDT Lunchtime Webinar Recap: Taking Stock of the Academic Year: Designing in Evaluation Strategies to help inform Future Module Delivery

Evaluation should be seen as a core component of the development cycle in designing, delivering and refining a module. Lessons learned from the evaluation phase should feed into course design, task design and a range of instructional responsibilities that influence the reflection, construction and delivery phases of future courses.  

Our June webinar invited attendees to reflect upon the last academic year, to consider what lessons can be learned from the recent course cycle, and how they may inform changes to teaching activities for the year to come.

You can access a recording of the Webinar on our E-Learning Blog. [Web Link]

Call for Participants: 2018 CMALT Peer Writing Group

CMALT is a portfolio-based peer-reviewed accreditation scheme, organised by the Association for Learning Technology [External Web Link], for which the University of York is an organisational member. CMALT aims to foster an appreciation of the interplay between learning and technology as well as provide a platform to allow educators and those involved in supporting education to learn from each other.

The E-Learning Development Team has organised a series of peer-writing groups for CMALT to support you in developing a portfolio for submission. We will be running a new CMALT cohort over the autumn term, which will kick off in September, with portfolio submission targeted for the end of January 2019. You can find out more about the CMALT process on our E-Learning Blog. [Web Link]

If you would like to know more about the CMALT peer-writing group and what’s involved and/or would like to sign up for the September cohort,  please contact Dr Richard Walker (richard.walker@york.ac.uk) to register your interest.

Application to CMALT has a small fee attached and you should arrange this with your line manager. For further details on CMALT and submission deadlines, please see ALT’s official website. [External Web Link]

Webinar: Future Teacher 3.0 webinars


The last webinar on Working with Rich Media – Audio featured Dr David Beer (@davidgbeer) from Sociology on his podcast project.

The next interactive Future Teacher webinar is on the topic of Working with Rich Media – Video.This is on 27 September 2018 at 13:00. The sign up form isn’t available yet but we hope you’ll put the date in your diary. If you’d like to be a guest on the webinar, please do get in touch with lilian.soon@york.ac.uk.

If you’ve not attended a webinar before, please do get in touch with us in ELDT so we can show you how easy it is to take advantage of this, and many other learning opportunities.

You can view previously recorded webinars and access the interactive learning resource from the Future Teacher website. Previous sessions have featured various University of York staff and covered:

  • Online learning – what works?
  • The Flipped Classroom
  • Knowing what they know – getting feedback from students
  • Collaborative teaching and learning – inside and outside the classroom
  • Strategies to support reading
  • Strategies to support writing
  • Self-assessment and mastery learning
  • Using Social Media in Teaching and Learning (Glenn Hurst, Chemistry)
  • Inclusive Practice (Emily Brunsden, Physics)
  • Working with Rich Media – Images (Sandrine Devlin, LFA)
  • Working with Rich Media – Audio (David Beer, Sociology)

Do run the Zoom webinar test before the day to ensure you can access the webinar.

Call for Participation: Pedagogy-based Twitter account, UoY_TEL

We’ve started a new Twitter account to help us connect with academics who are using technology enhanced teaching and learning. We’ll use this channel to promote ideas, case studies, and share your success stories. Please do connect with us if you’d like to exchange ideas.

Development Opportunities and Bespoke Training

VLE Induction – Getting Started with Yorkshare and Baseline Approaches
This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

VLE Induction – Yorkshare Administration
Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

VLE Induction – Self-paced Getting Started Materials
We’ve developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too. The blog post also provides links to three online Prezi files that further contextualise the help videos:

Basics of using Yorkshare (Prezi)
Prezi contextualising the videos relating to advanced use of Yorkshare’s Content Items
Prezi contextualising the videos relating to Tools and Control Panels

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog. To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience.

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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