E-Learning Newsletter – June 2018 Edition

E-Learning Newsletter – June 2018 Edition

Welcome to the June edition of our newsletter, which summarises the latest news on technology enhanced learning provision across the University.

To navigate through the contents below, you will need to open up the Google Doc for the hyperlinks to work. Otherwise, you can just scroll through the blog post.

You can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare.

In this edition:

  • Info: VLE Summer Upgrade
  • Info: Confirmation of Mid-Year VLE Maintenance Work
  • Info: GDPR Data Protection Changes around using unsupported third party tools
  • Info: Archiving of Replay Recordings made during the 2016-17 Academic Year
  • Event: York Tech for York Pedagogy 2018
  • Upcoming Webinar: Taking stock and planning for the next academic year – Online, Wednesday 27 June
  • Call for participation: 2018 CMALT Peer Writing Group
  • Upcoming Webinar: Future Teacher: Working with Rich Media – Audio. Online Friday, 29 June 2018 at 13:00
  • Event Recap: Video and Beyond: Screencasting as a medium for the flipped classroom
  • Ongoing call for participation: Pedagogy-based Twitter feed, UoY_TEL
  • Training: Development Opportunities and Bespoke Training

We are now in the final stages of planning and testing for the summer upgrade of the VLE and will be continuing to test the latest release over the coming weeks. This release will introduce a responsive browser theme which will bring a new look and feel to the VLE and support for the latest Blackboard mobile app developments. The release will also bring stability and reliability improvements and there will be a small set of minor feature improvements with no new major features or functionality planned for this release.

Please note that we are planning to carry out the upgrade over a two-day period, Tuesday 10th July and Wednesday 11th July inclusive, during which time the VLE will be unavailable to all users. If you are aware of any teaching and learning activities running during this period please contact the E-Learning Development Team and we will endeavour to find a solution for you.

Info: Confirmation of Mid-Year VLE Maintenance Work

Please be aware that we are targeting a mid-year window of Monday the 10th to Thursday the 13th of December 2018 for any essential maintenance work that will need to undertaken on the VLE platform.

Last year, this proved to be a necessary piece of work to ensure that the VLE remained robust, stable and secure as we proceeded into the busy Spring and Summer terms and the common assessment period.

Should this work be necessary again this year, it will take up to two days within the window identified above.

We will be able to advise of firm dates later in the year, but please contact the ELDT if you have any teaching or assessment activities scheduled over this period, and we will do our best to work with you to find a solution.

Info: GDPR Data Protection Changes around using Unsupported, Third Party Tools

On May 25th the 1998 Data Protection Act is being replaced by the General Data Protection Regulation (GDPR). The GDPR greatly increases the level of security that must be practiced by anyone controlling or processing data. You can learn more on the University’s GDPR webpages.

These GDPR changes mean that we have had to update our guidance around using unsupported Tools, ie. Tools/Platform/Software that isn’t centrally supported by a team at the University:

If you wish to use unsupported tools you must first consult with the University’s Data Protection Officer to ensure that the proposed tool meets the University’s requirements for data management: dataprotection@york.ac.uk

You can find further information in Section 4.5.1 of the TEL Handbook: Supported Vs. Unsupported Tools [Web Link.]

Info: Archiving of Replay Recordings

As per The University of York’s policy for the archiving of Lecture Recordings [Google Doc], all recordings made using Replay Timetabled Lecture Capture service during the 2016-17 Academic Year will be placed in an ‘unavailable’ state for student viewership, effective late-September 2018.

To accommodate for students on leaves of absences (LOA) and for the reference of members of academic staff, these recordings will continue to remain available for staff viewership only for a further 3 years. For example, a lecture capture made in the Spring Term of 2016 will remain in this state until it is automatically deleted during the Summer Vacation 2022. This life cycle is in-line with the VLE Module Site archiving policy [Word Document].

Recordings using Personal Recording software or uploaded video resources (i.e. hosted video materials not made using the automated Replay service) will not be targeted as part of the implementation of this policy, and will therefore remain available for viewing on an ongoing basis. Lecturers may download an archival copy [Google Doc] of their own recordings at any time prior to permanent deletion.

Affected staff will be notified again prior to recordings being made unavailable in September after Summer assessment resits have taken place.

If you have an concerns or queries in regards to this, please contact vle-support@york.ac.uk.

ELDT Event: York Tech for York Pedagogy

Learning designs that utilise technologies in a considered and structured way can have a significant impact on student learning, supporting a range of learning approaches and experiences. In these York Tech for York Pedagogy sessions, we will show how centrally-supported learning technologies have been embedded into individual module and programme designs at the University of York to address specific learning outcomes, supporting effective staff-student contact and scaffolding student work.

There will be an hour of interactive presentations followed by optional hands-on support time with ELDT staff.

The session will taking place twice on campus; tea and coffee will be provided.

13 June, Campus East, LMB/008, 2pm – 4pm

  • 2.00pm Blackboard Collaborate and Google Hangouts – Online meeting rooms your students can use for group work and online presentations
  • 2.30pm Responseware – Connecting with learners in lectures and seminars through polling software
  • 3.00-4.00pm Hands-on with ELDT (optional). Explore what you need to do to implement these tools in your teaching.

20 June, Campus West, LFA/015 (room to be confirmed) 10AM – 12PM

  • 10.00am Blackboard Collaborate and Google Hangouts – Online meeting rooms your students can use for group work and online presentations
  • 10.30am Responseware – Connecting with learners in lectures and seminars through polling software
  • 11.00-12.00pm Hands-on with ELDT (optional). Explore what you need to do to implement these tools in your teaching.

You can register to attend the sessions by filling out the following Google Form.

ELDT Lunchtime Webinar: Taking Stock of the Academic Year: Designing in Evaluation Strategies to help inform Future Module Delivery – Online, Wednesday 27 June, 12:15

Evaluation of a taught module should not be regarded as an afterthought.

It should be seen as a core component of the development cycle in designing, delivering and refining a module. Lessons learned from the evaluation phase should feed into course design, task design and a range of instructional responsibilities that influence the reflection, construction and delivery phases of future courses.  

This webinar will invite attendees to reflect upon the last academic year, and to consider what lessons can be learned from the recent course cycle, and how they may inform changes to teaching activities for the year to come.

You can register to attend the Webinar by filling out the following Google Form.

Call for Participants: 2018 CMALT Peer Writing Group

CMALT is a portfolio-based peer-reviewed accreditation scheme, organised by the Association for Learning Technology [External Web Link], for which the University of York is an organisational member. CMALT aims to foster an appreciation of the interplay between learning and technology as well as provide a platform to allow educators and those involved in supporting education to learn from each other.

The E-Learning Development Team has organised a series of peer-writing groups for CMALT to support you in developing a portfolio for submission. You can join the June cohort (with portfolio submission at the end of Sept 2018) or the Sept cohort (with portfolio submission at the end of Jan 2019). You can find out more about the CMALT process on our E-Learning Blog. [Web Link]

If you would like to join one of the above groups, please contact Dr Richard Walker (richard.walker@york.ac.uk) to register your interest. Application to CMALT has a small fee attached and you should arrange this with your line manager. For further details on CMALT and submission deadlines, please see ALT’s official website. [External Web Link]

Webinar Recap: Video and beyond: Screencasting as a medium for the Flipped Classroom

Our May Lunchtime Webinar considered the medium of video as a means for facilitating the Flipped Classroom.

Within the session, we presented case studies and approaches for embedding active learning opportunities within or around video content. We also considered how instructors may tackle some of the challenges associated with designing content for the flipped classroom and fostering engagement.

With a mind to highlighting transferable, practical advice, we looked at the Panopto At-Desk Recorder [Google Doc], a Screencasting solution supported by the University of York, which allows staff to rapidly author video with few technical thresholds. As such, we considered simple design considerations for planning, recording and publishing recordings.

You can read more, and watch a recording of the Webinar on our E-Learning Blog. [Web Link]

Webinar: Future Teacher 3.0 webinars

The next interactive Future Teacher webinar is on the topic of Working with Rich Media – Audio. Audio resources offer great possibilities for resources and assignments. This session explores the principles behind creating “good enough” audio with minimum equipment and then explores ways of using audio in inclusive teaching and learning.

Sign up for ‘Working with Rich Media – Audio’ on Friday, 29 June 2018 at 13:00.

If you’ve not attended a webinar before, please do get in touch with us in ELDT so we can show you how easy it is to take advantage of this, and many other learning opportunities.You can view previously recorded webinars and access the interactive learning resource from the Future Teacher website. Previous sessions have covered

  • Online learning – what works?
  • The Flipped Classroom
  • Knowing what they know – getting feedback from students
  • Collaborative teaching and learning – inside and outside the classroom
  • Strategies to support reading
  • Strategies to support writing
  • Self-assessment and mastery learning
  • Using Social Media in Teaching and Learning
  • Inclusive Practice

Do run the Zoom webinar test before the day to ensure you can access the webinar.

Call for Participation: Pedagogy-based Twitter account, UoY_TEL

We’ve started a new Twitter account to help us connect with academics who are using technology enhanced teaching and learning. We’ll use this channel to promote ideas, case studies, and share your success stories. Please do connect with us if you’d like to exchange ideas.

Development Opportunities and Bespoke Training

VLE Induction – Getting Started with Yorkshare and Baseline Approaches
This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

VLE Induction – Yorkshare Administration
Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

VLE Induction – Self-paced Getting Started Materials
We’ve developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too. The blog post also provides links to three online Prezi files that further contextualise the help videos:

Basics of using Yorkshare (Prezi)
Prezi contextualising the videos relating to advanced use of Yorkshare’s Content Items
Prezi contextualising the videos relating to Tools and Control Panels

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog. To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience.

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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