E-Learning Newsletter – May 2018 Edition

E-Learning Newsletter – May 2018 Edition

Welcome to the April edition of our newsletter, which summarises the latest news on technology enhanced learning provision across the University.

To navigate through the contents below, you will need to open up the Google Doc for the hyperlinks to work. Otherwise, you can just scroll through the post.

You can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare.

In this edition:

  • Info: VLE Summer Upgrade
  • Info: GDPR Data Protection Changes around using unsupported third party tools
  • Info: VLE: New Cause of Blank (Zero Byte) Assignment Submissions Identified
  • Info: 2017/18 Replay Student Survey Results
  • Info: Annual Learning and Teaching Conference registration is now open.
  • Info: Feedback Survey for Self-Serve Dashboard Users
  • Call for participation: 2018 CMALT Peer Writing Group
  • Upcoming Webinar: Video and Beyond: Screencasting as a medium for the flipped classroom. Online, May 30th, 12:15
  • Upcoming Webinar: Future Teacher – Working with Rich Media, 1pm, 25 May, Online
  • Event Recap: ELDT Spring Show & Tell – Technology for large group teaching
  • Webinar Recap: Formative E-Assessment
  • Ongoing call for participation: Pedagogy-based Twitter feed, UoY_TEL
  • Training: Development Opportunities and Bespoke Training


Info: VLE Summer Upgrade

We are now in advance planning for the summer upgrade of the VLE and will be testing the latest release over the coming weeks. This release will introduce a responsive browser theme which will bring a new look and feel to the VLE and support for the latest Blackboard mobile app developments. The release will also bring stability and reliability improvements and there will be a small set of minor feature improvements with no new major features or functionality planned for this release.

Please note that we are planning to carry out the upgrade over a two-day period, Tuesday 10th July and Wednesday 11th July inclusive, during which time the VLE will be unavailable to all users. If you are aware of any teaching and learning activities running during this period please contact the E-Learning Development Team and we will endeavour to find a solution for you.

Info: GDPR Data Protection Changes around using Unsupported, Third Party Tools

On May 25th the 1998 Data Protection Act is being replaced by the General Data Protection Regulation (GDPR). The GDPR greatly increases the level of security that must be practiced by anyone controlling or processing data. You can learn more on the University’s GDPR webpages.

These GDPR changes mean that we have had to update our guidance around using unsupported Tools, ie. Tools/Platform/Software that isn’t centrally supported by a team at the University:

If you wish to use unsupported tools you must first consult with the University’s Data Protection Officer to ensure that the proposed tool meets the University’s requirements for data management: dataprotection@york.ac.uk

You can find further information in Section 4.5.1 of the TEL Handbook: Supported Vs. Unsupported Tools [Web Link.]

Info: VLE: New Cause of Blank (Zero Byte) Assignment Submission

We have recently identified a second specific configuration which can cause student assignments to become blank when submitted to the VLE: If a student using an Apple mobile device on iOS 10.3.3 or earlier tries to submit through a web browser (eg. Chrome, Firefox not the Blackboard mobile app) and is pulling their assignment from Microsoft OneDrive then the submitted file may be blank, empty, 0 bytes in size.

We believe this issue to be low impact as students are already advised to avoid submitting via a mobile device and most Apple mobile users are using newer versions of iOS.

However, we have still tried to make students aware of this potential issue by creating a “Known Issues Affecting Assignment Submission” one page guide which is linked to in our main “Submitting Assignments on the Yorkshare VLE” one page guide. This main assignment guide is attached to an animated banner that sits at the top of students’ VLE homepages in the run up to and during heavy assessment periods. Both guides are also available on the “Help & Support” tab students see in the top right of every VLE page.

If you have any questions about this issue please contact us at vle-support@york.ac.uk

Info: 2017/18 Replay Student Survey Results

Building on substantial growth in the previous academic year, the Replay service has continued to evolve in terms of the quantity of material recorded, the provision of supported rooms and the rate of viewership.

Whilst Panopto’s reporting tools provide us with useful data on system usage (when recordings are being viewed, for how long etc.), the tools do not reveal how students are making use of the recordings to support their learning. The 2017-18 Replay Survey was designed to address this gap in our understanding of how the system is being used by students, with questions focusing on how students incorporate the use of Replay in their personal study routines.

The 2017/18 Student Survey sought to explore how the electronic study tools within the Panopto video player were being incorporated into student routines. The results are now available to view on our E-Learning Blog. [Web Link]

Info: Annual Learning and Teaching Conference registration is now open

Registration for the University of York’s Annual Learning and Teaching Conference is now open. The conference will take place between 9:15 and 17:00 on Friday 22nd June and will be held at the Exhibition Centre on Campus West.

The theme of the conference is Research-Led Teaching, and will feature a keynote lecture from Angela Brew, Emeritus Professor from Macquarie University, Sydney, Australia. You can see the full conference programme here. [Online, PDF]

You can register for the conference by completing the following Google Form. Registrations close at 17:00 on Monday 18th June.

Info: Feedback Survey for Self-Serve Dashboard Users

We have been running the “Yorkshare VLE Self Service Dashboard” for support/professional/admin’ staff for a number of months now:

We’d really appreciate your feedback on the dashboard (even if it’s to tell us that you’ve never used it!), so that we can both keep improving it and so that we can share examples of good practice between departments.

If you can spare a few minutes to complete the below survey it would be greatly appreciated:

This survey is anonymous, but you’ll have the chance to enter your email address towards the end if you wish for us to follow up with you about anything.

If you have any questions about the survey you can contact us at vle-support@york.ac.uk

Call for Participants: 2018 CMALT Peer Writing Group

CMALT is a portfolio-based peer-reviewed accreditation scheme, organised by the Association for Learning Technology, for which the University of York is an organisational member. CMALT aims to foster an appreciation of the interplay between learning and technology as well as provide a platform to allow educators and those involved in supporting education to learn from each other.

The E-Learning Development Team has organised a series of peer-writing groups for CMALT and we are looking to run one again in June, which support you in developing a portfolio for submission at the end of September of this year. If you would like to join our next group, please contact Dr Richard Walker (richard.walker@york.ac.uk) to register your interest.

You can find out more about the CMALT process on our E-Learning Blog.

Application to CMALT has a small fee attached and you should arrange this with your line manager. For further details on CMALT and submission deadlines, please see ALT’s official website.

Upcoming Webinar: Video and beyond: Screencasting as a medium for the Flipped Classroom, Online, May 30th, 12:15

Video is considered to be an effective and attractive medium for packaging core concepts and reducing learner ‘cognitive load’. Historically, however, members of academic staff who may have wished to produce moving images to support learning may have been dissuaded due to the high entry thresholds presented by specialised recording hardware and software.

As such, our May Lunchtime Webinar will consider modern Screencasting solutions that have significantly lowered authoring barriers, as we explore quick, easy and practical methods for developing and publishing recordings.

Armed with this knowledge, we will situate the discussion within a University of York context, and consider case studies that demonstrate how video is already being used to augment blended content delivery. With these in mind, we will consider how we may embed active learning opportunities within or around video content to tackle some of the challenges associated with designing content for the flipped classroom.

You can sign up for the May ELDT Lunchtime Webinar by filling out the following Google Form.

If you’ve not attended a webinar before, please do get in touch with us in ELDT so we can show you how easy it is to take advantage of this, and many other learning opportunities.

Event Recap: ELDT Spring Show & Tell – Technology for large group teaching

Large classes can present teaching challenges. Two different perspectives are presented by our guest speakers: managing group work and feedback for large cohorts, and engaging learners in active learning in lectures.

Dr Sally Quinn from Psychology showcased her use of Mentimeter (www.mentimeter.com) in lecture theatres to engage students.

Dr Alex Gillett from Management shared how he uses Google tools, the Yorkshare VLE grade centre and marking rubrics to manage group activities.

You can access recordings of both Sally and Alex’s presentations, and a short associated blogpost, on our E-Learning Blog.

Webinar Recap: Formative Assessment

Formative assessment should provide a clear framework for feedback to students and enable them to learn through the process of assessment.  As such, the tools chosen to support formative activities should not just allow students to submit in a format appropriate for the assignment, but should also enable feedback to be returned to the student in a transparent and timely manner.

Our April lunchtime webinar, titled Embedding Formative Assessment, was developed to provide an overview of a range of interventions that you can use to support online formative assessment and also explore some of the underlying considerations when approaching such activity.  This was informed by case studies from across the campus where such tools have been embedded within a module’s learning and teaching. The session touches upon the following (the time in the recording for these sections is provided in brackets):

  • Defining formative assessment (2:20)
  • Structuring formative assessments (4:13)
  • Approaches to formative assessment (13:00)
  • Forms of feedback and delivering it drawing on York case studies (22:45)
  • Includes coverage of audio and video feedback as well as other methods
  • Effective feedback – key principles (40:12)
  • Questions from participants (55:55)

You can access a recording of the webinar and a short associated blogpost on our E-Learning Blog.

Webinar: Future Teacher 3.0 webinars

The next interactive Future Teacher webinar is on the topic of Working with Rich Media. Images add value for many learners. Digital resources allow you to use more images in more interesting ways. This session starts by helping you find copyright-free images (or making your own). We then look at how you can use images in a variety of ways from comic strips to interactive resources or creative assessments. Images may create barriers for some students so we offer ways for you to minimise these barriers.

Sign up for the ‘Working with Rich Media Webinar’ on Wednesday, 25 May 2018 at 13:00.

If you’ve not attended a webinar before, please do get in touch with us in ELDT so we can show you how easy it is to take advantage of this, and many other learning opportunities.You can view previously recorded webinars and access the interactive learning resource from the Future Teacher website. Previous sessions have covered

  • Online learning – what works?
  • The Flipped Classroom
  • Knowing what they know – getting feedback from students
  • Collaborative teaching and learning – inside and outside the classroom
  • Strategies to support reading
  • Strategies to support writing
  • Self-assessment and mastery learning
  • Using Social Media in Teaching and Learning
  • Inclusive Practice

Do run the Zoom webinar test before the day to ensure you can access the webinar.

Call for Participation: Pedagogy-based Twitter account, UoY_TEL

We’ve started a new Twitter account to help us connect with academics who are using technology enhanced teaching and learning. We’ll use this channel to promote ideas, case studies, and share your success stories. Please do connect with us if you’d like to exchange ideas.

Development Opportunities and Bespoke Training

VLE Induction – Getting Started with Yorkshare and Baseline Approaches
This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

VLE Induction – Yorkshare Administration
Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

VLE Induction – Self-paced Getting Started Materials
We’ve developed a series of short help videos (hosted on YouTube) covering the most common tasks you might need to undertake when developing, preparing or managing your Yorkshare (VLE) site.

This blog post provides a table listing (and individually linking to) all of the short ‘getting started’ help videos we’ve produced.  The table also includes links to equivalent written guides where available too. The blog post also provides links to three online Prezi files that further contextualise the help videos:

Basics of using Yorkshare (Prezi)
Prezi contextualising the videos relating to advanced use of Yorkshare’s Content Items
Prezi contextualising the videos relating to Tools and Control Panels

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog. To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience.

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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