E-Learning Newsletter – December 2016 Edition

As we approach the festive break and teaching draws to a close for the term, the ELDT can reflect on a productive 2016 and look forward to an equally as fruitful and rewarding 2017!

Whether you partake in the Yuletide festivities or not, the E-Learning Development Team would like to wish you all a very Merry Christmas and a Happy New Year in advance.

As always, you can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare.

In this edition:

  • Important Advice for Students: Checking Your Submissions
  • Upcoming Lunchtime Webinars
  • New Blog: Replay Lecture Capture – How To Pause and Stop Lecture Captures
  • New Blog: Replay and Ad-Blockers: Troubleshooting and what to look for.
  • New Blog: Creating Resources: Visual Digital Presentation
  • New Blog: UCISA Case Studies on Institutional Approaches to the Management of TEL Services
  • New Guidance: Submission Point Troubleshooting – Student Guide. Standard and Accessible versions available
  • Webinar Recap: 23/11/2016 – Marking and Feedback using the Standard Assignment Tool
  • Call for Papers: Blackboard Teaching and Learning conference 2017
  • Development Opportunities and Bespoke Training

Important Advice for Students: Checking Your Submissions

Although we advise students both in written form and via face-to-face inductions to immediately check their work after submission, we are still, unfortunately, seeing instances where students are mistakenly handing in unfinished work.

In light of recent assignment submissions and subsequent marking concerns, we believe that this mostly occurs when a student has their work open – but crucially unsaved, in a document editor such as Microsoft Word. As the saved document is not as recent as that which is rendered on-screen, without saving, the student may inadvertently attach and submit a file which is non-representative of the latest version.

Although the student is culpable in such cases, the startling frequency of occurrence demonstrates a need to continue to advise to students to always check their submissions.

Whilst it is, of course, good advice for students to save their work regularly, it may be useful for colleagues to also advise students to save their work and then close the text editor application before then submitting the file via the VLE. This will also counter a problem that we have encountered which is specific to Microsoft’s Edge browser, where having the file open at the point of submission can cause a ‘zero byte’ submission for students transacting with the standard (not anonymous) Blackboard submission tool.

If you have any questions about this, do not hesitate to contact us at vle-support@york.ac.uk.

Upcoming Lunchtime Webinars

Flipped Classroom – Creating video resources at your desk

12.30pm – 1.15pm, Tue 13 Dec 2016.

Following a brief introduction to the ways that video resources can support student learning, we’ll show you how to create different forms of video using the Replay ‘At-Desk’ Recorder. Join this webinar to find out practical tips for making audio and video recordings using supported software. This webinar draws upon our previous Flipped Classroom Design webinar and is an update to the Flipped Classroom Technical webinar reflecting the new way to create video with Replay Panopto.

Making collaborative online activities work

12.30pm – 1.15pm, Wed 11 Jan 2017.

This webinar looks at how activity design and facilitation encourages students to participate with collaborative online learning tasks. We will look at how to structure the task, barriers to engagement, the relationship of the online activity to the module as a whole, how to create alignment with learning outcomes and links to face-to-face teaching. There will be opportunity to explore case studies and ask questions. Sections 4 and 5 of the York Technology-Enhanced Learning Handbook complement this webinar (http://bit.ly/ytelhb).

New Blog: Replay Lecture Capture – How To Pause and Stop Lecture Captures.

If you’d like to cancel a requested capture, please endeavour to do this in advance by contacting timetabling. This ensures that the Replay logo is removed from the timetable, so that students, staff and the Replay team are aware that there is no capture for that session.

Where that is not possible, and you need to stop or pause a recording once it has started, you can find out more about the options that are available to you on our E-Learning Blog.

New Blog: Replay and Ad-Blockers: Troubleshooting and what to look for.

With the changes that the University has made to Replay, we have noticed that for some users, access to Replay Content within VLE module sites is being inhibited by Web Browser ‘ad-blocker’ software and plugins.

We have compiled a short blog post which outlines our current findings, and would appreciate any input from colleagues and students as we continue to track the issue.

New Blog: Creating Resources: Visual Digital Presentation

Within the Yorkshare VLE you can easily link to learning resources that you have created. You may already by uploading lecture slides, readings or resources to support specific learning activities. However, often these resources are text-based, linear and don’t exploit the creative and interactive media formats that can be produced digitally.

To show what is possible, we have created a series of videos to support your digital presentation creativity, along with summaries of what approaches and tools you could use.

You can find out more on our E-Learning Blog and in the York TEL Handbook Section 3 where we’ve included new sections on creating images, graphs and infographics and an expanded range of multimedia resources.

New Blog: UCISA Case Studies on Institutional Approaches to the Management of TEL Services

As a follow-up to the 2016 Technology-Enhanced Learning Survey, UCISA has just published a companion Best Practice Guide (2016 TEL Survey case studies), showcasing different institutional approaches to the management of technology enhanced learning services within UK higher education.

A sample group of 9 institutions from the 110 which completed the UCISA TEL Survey were selected for case study interviews, and were drawn from different national HE sectors and mission groups. E-learning managers and service leaders from these institutions were interviewed over the summer of 2016, and were asked to comment on their institution’s strategic outlook and governance framework for learning technology usage learning and teaching activities.

You can find out more on our E-Learning Blog.

New Student Guidance: Yorkshare Assignment Submission Point Troubleshooting

With an eye on the Spring Term common assessment period, we have compiled troubleshooting documents for students who will be required to use VLE assignment submission points.

There are both Flowchart and Accessible versions available, which we would encourage colleagues to disseminate to students.

Students will also be able to find links to both documents within the “Yorkshare Written Guides for Students” box on their “Help & Support” tab within the VLE:

Webinar Recap: 23/11/2016 – Marking and Feedback using the Standard Assignment Tool


On 23/11/2016, Wayne Britcliffe delivered a webinar that covered the setting up of non-anonymous submission points (including optional marking rubrics) and guidance on marking and annotating the work received.

You can watch a recording of the webinar here, and learn more about standard assignment submissions on our Yorkshare Assignment Submission TEL Handbook Page.

Call for Papers: Blackboard Teaching and Learning conference 2017

Papers are currently being sought for the 2017 Blackboard Teaching and Learning Conference.

We would encourage anyone with an innovative use of the technology to support student learning to submit a paper, or discuss their approach with us – which would also be equally suitable for a case study for inclusion in our bank of case studies.

The deadline for submissions is 7th January.

Development Opportunities and Bespoke Training

VLE Induction – Getting Started with Yorkshare and Baseline Approaches
This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

VLE Induction – Yorkshare Administration
Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

VLE Induction – Self-paced Getting Started Tutorial
Additionally, you can self-enrol on a tutorial VLE site that you can work through (or use as a reference source) for your basic VLE site development and maintenance needs. The Tutorial comprises of short narrated walk-through videos (hosted on YouTube) contextualised into a logical tutorial framework that you can follow at your own pace. To self-enrol on this VLE site, log-in to the VLE and then hit the following link: Self-paced Yorkshare (VLE) Getting Started Tutorial (click the ‘+Enrol’ button at the bottom of the left menu).   

All the videos from the Getting Started VLE site are also publicly available and can be accessed via our website: Getting Started with Yorkshare – New Online Support Resources.

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog.

To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience at: vle-support@york.ac.uk

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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