E-Learning Newsletter – October 2016 Edition

E-Learning Newsletter – October 2016 Edition

As the leaves begin to turn and and the University welcomes an influx of new faces, we find ourselves within what is often one of the busiest times of the academic year. However, as always, the E-Learning Development Team are on-hand to support staff and students, old and new, in the use of technologies to enhance learning.

To navigate through the contents below, you will need to open up the Google Doc for the hyperlinks to work. Otherwise, you can just scroll through the email.

As always, you can stay up to date with us by visiting our website: https://elearningyork.wordpress.com/ or following us on Twitter: @UoY_Yorkshare.

In this edition:

Student TEL Survey Summary of Key Findings

Guide to Assessment: updates on VLE exam and electronic submission of student work

VLE Induction Support

Confirmed: ResponseWare Lunch and Learn: Wednesday November 2nd.

Upcoming Training and Lunchtime Webinars

Student TEL Survey Summary of Key Findings

We have been surveying students on their experiences using our centrally supported learning technology services since 2008, and have been running the survey on a biennial cycle.

This year’s survey was open to students to complete over the summer term and focused on students’ experiences of using the Yorkshare VLE and Replay lecture recording systems, but also invited them to comment on other technology applications, including e-submission.

The findings confirm the complementary value of these services to their class-based learning, but students want to see greater consistency across taught programmes in the way that these services are used by academic staff.

The summary report on this year’s student technology enhanced learning survey is now available here.

Guide to Assessment: updates on VLE exam and electronic submission of student work

The Guide to Assessment has been updated for this academic year (2016-17), with revisions to existing policy and guidance on the VLE exam service and the management of anonymous file submissions.

A protocol for the use of the VLE for closed summative assessment (exams) is set out section in 13.2 (p.42).

Guidance on electronic submission of assessment is set out in section 13.3 of the Guide (pp. 45 – 46). A new policy item has been included on formatting standards for text file submissions. Please also note that under the new exceptional circumstances ruling (section 23.2 of the Guide; p.125), accidental submission of an incorrect document or corrupted file will never be accepted as an exceptional circumstance.  Students are also advised that they should submit work at least 30 minutes before the appointed deadline in order to ensure that the file upload process is successfully completed.  There is no margin for error when determining whether a submission is on time – the date and time stamp on the final VLE receipt for a submitted file is the only evidence that will be taken into account. We recommend that students are provided with a dummy submission site to practise with beforehand, so that they are clear on the time required to submit their file in order to meet a deadline.

If you have any questions on the new guidance or how to use the VLE exam and electronic submission and marking services, please get in touch with a member of the E-Learning Development Team.

VLE Induction Support

Even as the the teaching moves into week three, it is still not too late for colleagues to explore the the range of induction support services that we offer.

  • VLE Induction – Getting Started with Yorkshare and Baseline Approaches

This can be tailored to an academic or support staff context, specific to your use of the VLE in your role – ideal for those who are new to using Yorkshare or who may need a refresher on certain tools and functionality. Section 1 of the York TEL Handbook also covers recommended good practice for baseline use of Yorkshare. As well as 1:1 consultations at the modular level, we can tailor this session to programme teams for a more holistic overview.

  • VLE Induction – Yorkshare Administration

Yorkshare Administration training is for departmental administrators who need to create and manage Yorkshare module sites and content system privileges.

  • VLE Induction – Self-paced Getting Started Tutorial

Additionally, you can self-enrol on a tutorial VLE site that you can work through (or use as a reference source) for your basic VLE site development and maintenance needs. The Tutorial comprises of short narrated walk-through videos (hosted on YouTube) contextualised into a logical tutorial framework that you can follow at your own pace. To self-enrol on this VLE site, log-in to the VLE and then hit the following link: Self-paced Yorkshare (VLE) Getting Started Tutorial (click the ‘+Enrol’ button at the bottom of the left menu).   

All the videos from the Getting Started VLE site are also publicly available and can be accessed via our website: Getting Started with Yorkshare – New Online Support Resources.

  • Yorkshare Toolset – Student Inductions

We are also available to provide end-user orientation demonstrations for student VLE usage – this can be tailored to the needs of a given department or course of study. Sessions can be broad, tool-specific or based on a specific assessment context.

  • Yorkshare Toolset – Student Self-Help Resources

It is also poignant time of year to suggest that colleagues highlight the VLE Help & Support Tab to students – which is visible on every page within the VLE. The tab includes troubleshooting for common issues and links to video guides for students – providing self-paced instructional material for baseline usages to the VLE and electronic assignment submission.

You can view a more comprehensive list of the professional development opportunities that we offer on our E-Learning Blog.

To request a session for either yourself or to make a booking for your department, please contact us at the earliest possible convenience at: vle-support@york.ac.uk

Confirmed – ResponseWare ‘Lunch and Learn’ – Wednesday November 2nd

Following a call for expressions of interest, we are delighted to confirm that Turning Technologies will be visiting the University campus on Wednesday November 2nd to support the ‘ResponseWare’ technology.

The guest speaker will be Professor Simon Lancaster from the University of East Anglia – a prominent voice in technology-enhanced learning. The session is free for University of York staff to attend and includes a provided lunch.

Tentative Schedule:

12pm: Lunch
12.20pm: Welcome and outline of the workshop
12.25pm – 12:45pm: Guest Speaker – Professor Simon Lancaster
12:45pm – 1pm: Q & A with Simon
1pm – 1.10pm: Break
1:10pm – 1:35pm: Speaker 2
1:35pm – 1.45pm Q&A
1.45 – 2pm: Next steps (practical advice to staff  – how staff will be supported)
2pm – 2.30pm: Open floor for networking

The event will be held in LFA 204/205. Speculative expressions of interest in attending the event can be made using the Google Form.

Training and Lunchtime Webinars

Inclusive Teaching: Creating accessible learning resources

This webinar covers the common barriers that disabled students face when accessing online learning resources and activities. Ensuring disabled students have equal opportunity in learning and teaching activities is a responsibility of all teaching staff. We will show you how to create your Yorkshare VLE sites in an accessible way to enable all students to engage with the learning materials and tasks. Register for accessibility webinar.

  • Accessibility Webinar – Online – 12.30pm, Tue 25 October

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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