York E-Learning Newsletter – April 2016

In this edition:

  • Staffing update
  • Advance warning: deletion of Replay captures and link changes
  • Feedback requested on new student-facing guidance
  • Replay+ Camera Pilot Briefing Session
  • ELDT Lunchtime webinars
    • Evaluating Technology-Enhanced Learning – Tues 19 April, 12.30-1.30pm
    • Turnitin: the basics (for staff) – Thurs 5 May, 12.30-1.30pm
  • Show and Tell: in-class polling with ResponseWare – Thurs 19 May, 12.00pm
  • Blackboard listening session
  • Conferences
  • Getting Started YouTube Help Videos

Staffing update

We are delighted to welcome a new member of staff to the ELDT. James Youdale has joined us in the role of E-Learning Support Officer and he will be taking on support duties for our Replay lecture capture service, as well as helping Matt with preparations for the expansion of the service for the next academic year.

James will also be assisting Rosie and Andy with support for the VLE and learning and teaching software – a role that he has performed previously at Huddersfield University.

Advance warning: deletion of Replay captures and link changes

All Replay timetabled lecture captures made prior to 1 August 2015 will be irretrievably deleted week commencing 27 June 2016. Personal captures will not be affected. This is in line with our retention policy [PDF], though we are having to do the deletion a little earlier this year. If you wish to retain any captures created prior to 1 August 2015, you may download an archive copy [PDF] before the end of the Summer Term.

If you are using direct links to Replay or embed code, please contact vle-support@york.ac.uk as soon as possible. The Replay URLs may change at the end of July and we wish to know who may be affected so we can provide support. This will not affect links to EchoCenters within Yorkshare.

Feedback requested on new student-facing guidance

Does your department use Replay? Are you moving to ‘opt-out’ next year? We’ve created guidance for your students to encourage engagement with lectures both in-class and with Replay lecture captures. Please could you and your colleagues spare a few minutes to review the new guidance so that we can improve the resources for the start of next academic year:

Replay+ Camera Pilot Briefing Session

We are piloting automated camera-based lecture capture for recording board work in P/L/001 during the Summer Term. We encourage staff teaching in P/L/001 to volunteer to be part of the pilot to help us develop the system for next year, offering the learning benefits of lecture capture to students taking mathematical science and engineering modules. A briefing session is taking place 2pm, Mon 11 April (Week 1) in P/L/001. Please sign up to the briefing session or register your interest. See further details on the pilot [ELDT Blog]

ELDT Lunchtime webinars

We’ve got a packed Lunchtime Webinar schedule for the summer term, with one webinar each month until July. All of our webinars use Blackboard Collaborate software and joining instructions are always sent out the day before the session.

Evaluating Technology-Enhanced Learning – Tues 19 April, 12.30-1.30pm

In this webinar we will explore the principles for course evaluation and how they might be applied to online course delivery, contributing to a continuous process of improvement in the way that we design and support student learning activities. Participants will gain an understanding of a range of evaluation methods and how they may be incorporated into our practice to support on-going course improvement activities. Section 7 of the York TEL Handbook focuses on Evaluation and Development if you’d like to find out more.

Click here to sign up for April’s webinar

Turnitin: the basics (for staff) – Thurs 5 May, 12.30-1.30pm

This webinar will be delivered by the University’s Academic Integrity Coordinator, Stephen Gow. It is suitable for academic and professional staff with limited or no experience of using Turnitin or staff who require a refresher. The workshop will:

  • Explain Turnitin’s capabilities in assessing the originality of assignments;
  • Allow colleagues to view examples of the Originality Reports produced by Turnitin and to discuss how such reports can be interpreted;
  • Clarify the approach taken to the use of Turnitin – by staff and students – at the University of York;
  • Outline the process by which the University manages student access to Turnitin;
  • Outline how staff can use Turnitin ethically with student groups.
  • Show how Turnitin can be used for screening individual pieces of work and/or whole classes.

Click here to sign up for May’s webinar

Details of lunchtime webinars in June and July can be found on our Development Opportunities page and will be advertised in upcoming newsletters. You can also visit our lunchtime webinar archive to watch recordings of previous sessions.

Show and Tell: in-class polling with ResponseWare – Thurs 19 May, 12.00pm

Our summer term Show and Tell focuses on our pilot of TurningPoint polling software and the accompanying ResponseWare app. This software allows staff to embed polling questions into PowerPoint presentations to enable students to respond in real time using any device.

Guest speakers include Joe Fagan from the Department of Education, who has been trialling the software in both large lectures and smaller seminar groups. There will also be a chance to take part in a demonstration of the software and find out more about our plans for TurningPoint and ResponseWare in the next academic year. The event will be held in LFA/204 (Harry Fairhurst Building) and lunch will be provided from 12.00pm with speakers starting shortly afterwards. For more information and to book a place, click the link below.

Blackboard listening session

We have an opportunity to raise issues with our Blackboard account manager and senior members of the Blackboard Services and Product Development team who are coming to York in late April/early May (exact date to be confirmed). We welcome feedback from both staff and students and anyone at York is welcome to attend. This is an excellent opportunity to feedback to Blackboard on usability issues with our VLE platform and priorities they should be addressing in their roadmap for platform development. It would be especially useful to have a mix of attendees from across the whole university, in light of the feedback from the recent IT Survey.

Please register your interest by clicking the link below. The exact date and time of the event will be emailed out as soon as it is confirmed, and we will notify VLE Coordinators and student representatives, who can pass on details of the session.


ELDT staff are attending a number of conferences over the next few months, and will be writing about their experiences on our blog. Andy Parkinson is attending the Blackboard Teaching and Learning Conference in Groningen next week, Matt Cornock is attending the UCISA Spotlight on Digital Capabilities event in Birmingham on 25 and 26 May and Rosie Hare is attending Going to the Polls – an event hosted by University of Birmingham on 20 April focusing on the use of TurningPoint and ResponseWare in teaching and learning.

Look out for our blog posts in our May and June newsletters!

Getting Started YouTube Help Videos

For those who are new to using the VLE or would like a refresher on some of the tools and functionality, our Getting Started YouTube playlist for staff contains useful narrated videos covering everything from logging in and navigating around a VLE module to more advanced functionality such as embedding YouTube videos. Our Online Support Resources blog post below also contains links to interactive Prezi presentations, which contextualise the help videos in a visual representation of VLE modules.

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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