York E-Learning Newsletter – July 2015

Hello from the E-Learning Development Team! Term has ended, but we are still very busy and have lots to be getting on with over the summer. Next week we are upgrading the VLE and it will be unavailable to all users on the 14th and 15th July. We apologise in advance for any inconvenience. More information on the upgrade can be found below.

In this edition:

  • Summer Upgrade work on the VLE – 14th and 15th July
  • Replay 2013/14 lecture captures will be automatically deleted
  • Tender for 2016-2020 Institutional Lecture Capture Licence
  • Collaborate webinar demonstrations
  • Supported in-class polling tool pilot
  • York Technology for the York Pedagogy – ELDT Showcase
  • Session narrated PowerPoint
  • ALT Annual Conference – early bird rates extended until 13th July
  • Call for Papers – International Journal of Digital Literacy and Digital Competence
  • Training and Support

Summer Upgrade work on the VLE – 14th and 15th July

Yorkshare (the VLE) will be unavailable to all users on the Tuesday the 14th and Wednesday the 15th of July while we upgrade to the latest version of Blackboard Learn. We will be working with our service partners in IT Services to upgrade the system and bring the service back online as soon as possible. Service updates during the downtime will be available on our twitter feed.

This upgrade to the latest release of Blackboard Learn is a consolidation of the 2014 releases and will address a number of issues. The upgrade will also allow us to remain on the highest level of support with our vendor until 2017. The overall appearance and functionality of the VLE will not appear to be any different from the current version.

We would also like to remind users that the Replay (Lecture Recording) system will be unavailable on the 14th of July between 08.00 and 12.00 while upgrade work is performed.

Please pass on this information to VLE users in your department who you think may be affected. We apologise for any inconvenience this may cause.

Replay 2013/14 lecture captures will be automatically deleted

All timetabled lecture recordings made prior to 1 August 2014 will be automatically deleted during the week commencing 17 August 2015, as per our retention policy to help maintain efficient use of our hosted filestore. Personal Captures will not be deleted. To review your recordings and download any for your own archive, please see:

Tender for 2016-2020 Institutional Lecture Capture Licence

The University is looking to expand and improve its central lecture recording provision to meet an increasing level of  demand from academic departments. The Replay Steering Group is leading a tender exercise to identify a supplier to support a full institutional service, offering automated recording of lectures in all teaching venues where requested across the University. For full details on the tender exercise and how you can contribute, please see our post:

Collaborate webinar demonstrations

Collaborate is the online seminar tool supported by the ELDT. Collaborate offers synchronous discussion through text, voice and video chat, participation through polls, shared whiteboard and screen-sharing, and virtual presentations for distance learners, group presentation practice and guest speakers from other institutions. We’ll be running online demonstration sessions during Summer, the first is at 11am, 30 July 2015.

Supported in-class polling tool pilot

Call for expressions of interest. ResponseWare is an in-class polling system that allows students to respond to multiple choice questions during a live teaching session using their own mobile device (mobile app or web browser). Some Departments have already utilised in-class polling using clicker devices or third-party paid for services such as Poll Everywhere (see our blog post), but if you have larger classes this may not always be economically feasible. ResponseWare doesn’t require issuing devices to students, so can also save time during the session. We are currently looking to see if there is demand for an institutional service. If you are interested in piloting ResponseWare as a polling tool next academic year, please contact us at vle-support@york.ac.uk.

York Technology for the York Pedagogy – ELDT Showcase Session narrated PowerPoint

Last month we ran a couple of sessions on how our team can support the use of the available technologies here at York to support some of the aims outlined in the new York Pedagogy and the Learning and Teaching strategy, which is currently under consultation. For those who were unable to make the sessions, or for those wanting a refresh of what was covered, we have made a narrated version of the slides available as a YouTube video as well as a blog post of what was covered in the sessions. If you have any questions or would like to book in a consultation with us, please don’t hesitate to get in touch at vle-support@york.ac.uk.

VLE Exam Case Study

Our latest case study on our work with the Education Department to run controlled examinations within the VLE is now available in our Case Studies section on our website (link below). If using VLE Exam is something your department might be interested in, please get in touch with us to find out more and we can arrange a meeting.

ALT Annual Conference – early bird rates extended until 13th July

Members of the ELDT will be presenting at this year’s Association of Learning Technology conference being held at University of Manchester between the 8th-10th September. Early Bird rates for the conference are available until the 13th July and more information about the conference, as well as registration forms, can be found on the ALTC website.

Call for Papers – International Journal of Digital Literacy and Digital Competence

The International Journal of Digital Literacy and Digital Competence are running a Special Issue entitled: “School revolution? Let’s start from teachers’ digital literacy and competences!” The deadline for submissions is 30th October and more information can be found on the journal’s website.

Training and Support

Consultation

We offer one-to-one and group consultations on a wide range of Technology Enhanced Learning issues, such as:

  • Getting the most from lecture capture and personal capture;
  • Use of Google apps to support student led collaboration;
  • Online marking and feedback;
  • Blended learning module design.

Please get in touch with us at vle-support@york.ac.uk to discuss your requirements.

We also schedule training sessions every term, which can be booked via the Training link on our website.

Self-paced Yorkshare (VLE) Getting Started Tutorial

You can self-enrol on a tutorial VLE site that you can work through (or use as a reference source) for your basic VLE site development and maintenance needs. The Tutorial covers the same basic content that our Face-To-Face Getting Started workshop includes using, for the most part, short narrated walk-through videos (hosted on YouTube) contextualised into a logical tutorial framework that you can follow at your own pace. To self-enrol on this VLE site first log-in to the VLE and then hit the following link: Self-paced Yorkshare (VLE) Getting Started Tutorial (click the ‘+Enrol’ button at the bottom of the left menu).

All the videos from the Getting Started VLE site are also publicly available and can be accessed via our website: Getting Started with Yorkshare – New Online Support Resources.

As always, we welcome any feedback and suggestions on how we can support e-learning and use of the VLE and other technologies within your departments. Please don’t hesitate to get in touch at vle-support@york.ac.uk.

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