‘Compress Pictures’ making your Word documents smaller

In a previous post we talked about optimising images before inclusion into a Word, PowerPoint etc. document. But what if you already have a word document which has large (file size) images already embedded in it. Well Word has a feature called ‘Compress Pictures’ picture of the Compress Picture icon which will optimise images for print, screen and email.

How to Optimise pictures in Word.

  1. Open your word document
  2. Ether double click on a picture OR single click a picture and choose ‘Picture Tools’ tab from above the ribbon.
  3. Choose the ‘Compress Picture’ options from the ‘Picture Tools’ ribbon.

 A screen grab of the word interface indicating the Compress Picture button

The Compress Pictures option box will open. Select the options that suit your needs, in most instances you shouldn’t need a resolution greater then 200dpi

screen grab of the compress pictures option box

Once you have made your choices click ‘OK’ and Word will compress the picture(s) making the overall file size smaller.

Go to ‘File’ and select ‘Save As’ (so you don’t overwrite the original). Now compare the file size of the two versions of the document, depending on how big the original images were the difference can be considerable.

5 responses to “‘Compress Pictures’ making your Word documents smaller

  1. Hi there,

    Thanks for this tip! I have been trying to find out how to compress a picture on Word 2013 for about an hour!

    The things you need to do to get a book on Kindle…

  2. Pingback: Student Guide to submission at HYMS – HYMS eLearning Support·

  3. I already knew this, but it doen’t work. I still have a modest document with several 10k images which saves at 6.4Mb ! Ridiculous

  4. Well actually it compress the size of the images there in the doc. But if you still want smaller size then follow steps below:
    1. Copy your image from word file to the paint.
    2. Click on Resize in the word and select resize by percentage and give 50 in place of 100. Make sure you check mark keep aspect ratio check box.
    3. Now you will have smaller image then your previous.
    4. Just Set the white background to your resized image boundaries and save your new image as png file with new name.
    5. That it. You’ll have your image with small size.

    Both the procedure works well. So dont bother about the one given here.


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