We have had a couple of queries here at ELDT towers asking about what happens to files when they have been deleted from the VLE. There are really two possible answers here, depending on what you mean by “the VLE” and where the files have been deleted from. Underlying this issue is the fact that any files that are released to students through a VLE module are stored somewhere in the VLE’s “Content Collection” and so what happens to your files will depend on whether they have been deleted from a VLE module or the Content Collection itself.
A file has been deleted from a VLE site: Once a file has been added to a VLE site it will automatically be stored in the Content Collection. If a file is then deleted from the VLE site, the file will still be stored in the Content Collection and can be relinked into a VLE site if necessary. In general sites should be linked to a specific area of the content collection, you can access the default storage location for a site by clicking Browse Content Collection… when you are editing an item.
A file has been deleted from the Content Collection: Files can be removed directly from the Content Collection by clicking the Recycle button. As the name suggests this does not automatically delete the item, instead it moves the file to the Recycle bin for 90 days after which time it will automatically be permanently deleted.
All of this has 3 important ramifications;
- You can normally retrieve any files that have been deleted in error, either by re linking a file deleted from a VLE site to the version still stored in the Content Collection, or by restoring files that have been sent to the recycle bin in the Content Collection.
- Files that have been removed from the Content Collection will still be available in VLE sites until they are purged form the recycle bin.
- Don’t confuse Content files with “Content items” – you may be able to get files (powerPoints, pdfs, word docs etc) back if you delete them but this doesn’t apply to Content items that you create directly in the VLE and may choose to add files to. If you delete items it can be a far trickier process to restore them and on some occasions this may not be possible.